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Graduate Studies Assistant

Date: February 2016
Reports to (Job Title): Graduate Studies Coordinator
Jobs Reporting (Job Titles): None
Department: Chemical Engineering




17.5 hrs/wk

Primary Purpose

Assist the Graduate Studies Coordinator in the Department of Chemical Engineering.  Responsible primarily for the processing of MEng graduate student applications and provide support for current MEng graduate students.  Assist in any other areas of graduate studies as required.

Key Accountabilities:

1.  Admissions


2.  Records


3.  Academic Counselling for MEng students


4.  Event planning and recruitment events to promote graduate studies within        Department and on-line.


5.  Website updates to Graduate pages as required


6.  Responsible for courses being mounted in Graduate Studies course listing each term.


Position Requirements


Bachelor degree and/or relevant academic work experience.


Two years administrative and graduate studies work experience in an academic environment.   Experience working in a team environment with demonstrated ability to meet deadlines and achieve deliverables with minimal supervision.  Attention to detail with proven ability to succeed in a detail-oriented environment.  Excellent communication skills both orally and written.   Preferred experience with OnBase and Quest. 


MS Word Excel PowerPoint Other
Intermediate Intermediate Basic Web, OnBase, Quest, Infosilem  

Nature and Scope

Interpersonal Skills:

Must be able to clearly communicate with all students and faculty especially students from other countries.  Proven ability to be patient and a strong team player

Level of Responsibility:

Academic counselling for MEng students, decision making re students accepted into MEng program, making sure students meet requirements to graduate

Decision-Making Authority:

Primary acceptance of MEng students getting into the program

Physical and Sensory Demands:

Attention to detail, interruptions

Working Environment:

office based, occasional overtime