Date: | March, 2016 |
Reports to (Job Title): | Director, Research Finance |
Jobs Reporting (Job Titles): | 2 Research Financial Analysts |
Department: | Office of Research |
Location: |
Main Campus |
Grade: |
USG 12 |
The Research Finance Manager, Central Services (RFM-CS) is one of five RFMs in the Research Finance team. The incumbent reports to the Director of Research Finance, directly supervises two Research Financial Analysts (RFAs) and indirectly supervises an additional two RFAs (USG grades 7-10). The RFM-CS has management responsibility for all external and internal financial reporting on research grants directly overseen by the VP Research including those within University Research Centres and Institutes and the Southern Ontario Water Consortium (SOWC). The incumbent is also responsible for the financial and administrative oversight of operating, trust and endowment funds for University Research Centres / Institutes and other research groups which report directly to the VP Research. The incumbent has responsibility for the preparation of a range of institutional financial reports pertaining to research funds, including the Research Support Fund report, the Royalties report and the US Facility and Administrative Cost Estimate report, and has management responsibility for the financial administration of a range of business processes supporting the Research Finance team including research invoicing and budgeting.
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Key management responsibility for external and internal financial reporting on research grants overseen by the Office of Research, e.g. those of the University Research Centres/Institutes and SOWC.
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Responsible for the preparation of a range of institutional financial reports pertaining to research funds and has management responsibility for the financial administration of a range of business processes supporting the Research Finance team
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Leads, manages and coaches a team of Research Financial Analysts
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As a key member of the Research Finance management team
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MS Word | Excel | PowerPoint | Other |
Expert | Intermeidate | Intermediate | Intermediate |
The RFM-CS must build effective and professional working relationships with external and internal stakeholders. She/he must have superior interpersonal, communication, management and organizational skills, exhibit good judgment, and be tactful and diplomatic in order to liaise effectively with client groups. As a member of the management team in Research Finance, the RFM-CS must have the ability to share information in a collaborative manner, interact effectively with co-workers, respond to change, be creative, and recommend and help drive improvements to assist the department and University achieve strategic goals.
The RFM-CS must have a thorough understanding of the business needs of the University Research Centres/Institutes and central research groups (e.g. Sharcnet, SOWC) in order to provide appropriate advice and exercise sound judgment with respect to research finance issues.
The RFM-CS directly supervises 2 RFAs and has indirect supervisory responsibility for a further 2 RFAs, all of whom are responsible for the financial reporting of research grants held by University Research Centres/Institutes and central research groups. The RFM-CS must provide leadership for her/his staff as well as professional support and training to those pursuing an accounting accreditation.
The· RFM-CS provides financial and administrative oversight and support to the University Research Centres/Institutes and central research groups that report directly to the VP Research. This includes the provision of relevant financial advice and information to faculty members, research administrative staff and faculty financial officers.
Financial Accountability:
The RFM-CS signs off on external research financial reports for the research programs that she/he oversees, as well as on sub grants (:S $100,000) from these accounts. The RFM-CS is also authorized to approve consulting payments on research accounts on behalf of Research Finance.
Internal and External Contacts:
Internal:
The RFM-CS interacts with other RFMs, pre-award officers in the Office of Research, Faculty Financial Officers, Finance, Procurement, Graduate Studies and HR to leverage skills and ensure support for, and assistance with, implementing change required to improve the effective administration and management of research funds.
The RFM-CS also works with the Directors and faculty members of University Centres/Institutes as well as Associate Deans, Research and Deans when complex issues relating to research accounts such as major deficits or unforeseen circumstances impacting completion ofresearch projects (e.g. long term disability of Pis, bankruptcy of industry sponsors) require resolution at a strategic level. The RFM-CS provides advice and support to University Research Centre/Institute researchers and administrative personnel with respect to the effective management of their funds, promoting an awareness of best practices and research sponsor guidelines. There will be occasion to interact with senior university administrators on policy and planning committees and councils
External:
The RFM-CS is the key university financial contact for external research sponsors (e.g. federal and provincial government agencies, US government agencies, industry sponsors, international sponsors) in his/her portfolio for purposes of obtaining, clarifying and discussing information about sponsor programs, and also serves as the main point of contact for auditing teams from these sponsors. The RFM-CS also interacts with the University external and internal auditors on issues pertaining to research sponsors or research finance procedures. The RFM-CS interacts with professional associations such as CARA (Canadian Association of Research Administrators) for exchange of information and training and development opportnnities. The RFM-CS also interacts with colleagues in research and finance offices in. other institutions across Canada for exchange of information, co-ordination of collaborative financial reporting and sharing of best practices.
The RFM-CS is a key decision - maker on the implementation of sponsor guidelines and eligibility of expenses for sponsors within her/his portfolio. As a member of the Research Finance management team, the RFM-CS makes decisions on processes and practices both within Research Finance and across campus relating to the effective administration and management of research funds. In addition, the RFM-CS is involved in decision making related to the financial and administration oversight of the University Research Centres and Institutes.
This role requires exertion of physical or sensory effort resulting in moderate fatigue, strain or risk of injury as a substantial amount of time (especially during year end reporting) is spent sitting at a computer with repetitive keyboard movements.
There is minimal psychological risk resulting from unavoidable exposure to hazardous, disagreeable or uncomfortable environmental conditions. On occasion, stakeholders may be unduly demanding, even to the point where escalation is required. The role entails coping with irregular high volumes and multiple, often tight, deadlines as well as frequent interruptions (e.g. phone, e-mail, staff support).