Date:	November, 2015
Reports to (Job Title):	Principal Investigator, READI Project, Faculty of Mathematics
Jobs Reporting (Job Titles):	Project Officer Research Financial Analyst (liaison) Co-op Program Development Coordinator Outreach Program Development Coordinator
Department:	Dean of Mathematics
Location:	Main Campus
Grade:	USG 16 35 hr/wk Position is ongoing, Contingent upon funding

Primary Purpose

Working in parallel with the Canadian Field Director in Indonesia, and under the executive direction of the READI Project Principal Investigator, and in Liaison with the Executive Officer (or Chair, Statistics and Actuarial Science – if the Dean remains PI), the position has management responsibility for mobilizing, co-ordinating and administering all human, financial and technical resources at the University of Waterloo to support the READI Project’s intended outcomes in Indonesia.

The Project Director is also responsible for on-going Project planning; operational liaison with DFATD (Ottawa); and for the design and maintenance of the Project's internal monitoring and information systems (including financial management and reporting) at the Canadian Project Office (University of Waterloo).

Key Accountabilities:

1. Project Planning, including but not limited to:

Providing the Dean [Principal Investigator] with confidential and strategic advice, information, and data to support decision making
Making key decisions in the use of resources, in line with the strategic direction of the program
Working with the Field Director, developing long-range strategies, operational plans, annual work plans and budget to ultimately meet project outcomes and outputs as defined in the Project Implementation Plan
Monitoring and reporting on the results from the strategic and operational plans
Coordinating plans with the need for resources, including space, human resources, and information technology infrastructure
In participation with the Canadian Field Director, negotiate and oversee arrangements for the participation of Indonesian government agencies, participating universities, financial sector institutions, professional associations and individuals in the delivery of the Project's interventions to maximize the probability of realizing project goals and objectives

2. Management of supporting long-term projects; some examples include:

Communications-related projects; overall responsibility for communication directions, overseeing web content, and approval of external communications to ensure consistency of message and delivery to appropriate audiences; identification of audiences (e.g. professional organizations, other development projects)
Research-related projects: establish channels through which the Project's and the University's research resources can complement each other; develop and maintain information links with other participating universities in Canada and abroad
Human-resource related projects; regularly reviewing the administrative structure to ensure that human resources are efficiently and effectively managed; ensuring that job descriptions and levels are managed appropriately; coordinating change management when redistribution of duties is required
Public-relations projects: develop strategies for informing the community-at-large about the Project
Data-related projects, such as gathering data necessary to report on project deliverables
Overseeing the Mentorship Program between international faculty and students associated with the programs within the Department of Statistics and Actuarial Science

3. Human resources administration and oversight, including but not limited to:

Overseeing the recruitment, evaluation, promotion, professional development, and retention processes of all Project staff in Canada, while keeping with appropriate workplace and labour legislation
Directing staff to ensure project and personal objectives are met in accordance with the Project Implementation Plan
Maintaining strong working knowledge of, and ensuring compliance with, University policies and government regulations in all operations and activities
Ensuring processes are in place for recruitment, evaluation and pay of temporary employees, co-op students, and graduate students
Working with the Canadian Field Director, negotiate and oversee contracts between the Project and other agencies in Canada and abroad for the delivery of Language Training (Indonesian or English as necessary), orientation, briefing, debriefing and related support services for personnel and trainees
Coaching and mentoring staff managers
Identifying and fielding of faculty and other staff for short-term Technical Assistance

4. Financial oversight, including but not limited to:

Overseeing the development of the project budget
Providing financial and narrative input to annual work plans
Ensuring that Budget Forecasts and advance requests to DFATD are submitted in a timely manner and that accounting and financial reporting is consistent with DFATD specifications
Ensure compliance with DFATD and National Joint Council (NJC) financial regulations
Providing high-level direction to the Financial Officer, ensuring that all accounts are soundly managed including monthly reconciliation of accounts
Overseeing asset management and disposal at the conclusion of the project consistent with DFATD regulations

5. Administrative leadership, including but not limited to:

Ensuring the effective and efficient operation of various committees; serving as a resource to committees as required
Supporting and assisting with the planning and execution of various special events as necessary
Managing the data-collection and document-creation processes for reporting and similar activities
Serving as a resource for the interpretation and application of policies, guidelines and practices
Coordinating Health and Safety aspects within the Project

Position Requirements

Education:

Bachelor’s Degree; Master’s preferred. Extensive experience in financial, technical and human resource management. Experience working with bilateral (e.g. CIDA, DFATD) or multilateral (e.g. World Bank, Asian Development Bank) funding agencies. Participation in an international development project.

Experience:

Solid experience with credible successes managing international projects, of significant size and scope, in partnerships with national and international government agencies
Experience working with bilateral (e.g. CIDA, DFATD) or multilateral (e.g. World Bank, Asian Development Bank) funding agencies
Advanced financial management, planning, budgeting, reporting
Managing, developing, and motivating staff to meet organizational objectives
Good working knowledge of appropriate labour and workplace legislation, and any other relevant international regulation
Experience creating an executing robust communication plans that can be used in different mediums that will increase the profile of the project and advance project goals
Advanced interpersonal, verbal and written communication skills as well as experience with web and social media communication
Experience managing international partnerships and building relationships with a variety of stakeholders
Experience planning and executing events. Awareness of and sensitivity to cultural, language, religious, political, socio-economic norms, as well as other relevant factors surrounding internationalization.
Experience working with or in a university environment
Experience negotiating arrangements and contracts

Technical:

Intermediate experience with Microsoft Office
Experience with web and social media communication skills

Technical:

MS Word	Excel	PowerPoint	Other
word	excel	powerpoint	other

Nature and Scope

Interpersonal Skills:

Internal:

Deal with, influence or motivate employee(s) or group(s) of people:

Dean of Math Office
Department of Statistics and Actuarial Science
Finance
Human Resources
Procurement
Safety Office
Occupational Health

External:

Deal with external groups that require information about the READI project or provide information or services to the CEMC and CECA; interact with colleagues at other organizations.

Service and product suppliers (printing, graphics, supplies, etc.)
Outreach organizations at other universities or public/private foundations
Government funding organizations (e.g., DFATD)
Private and industry funding organizations (e.g., Manulife, other donors)

Level of Responsibility:

The job has specialized work with minimal supervision and has direct reports reporting to it; manage the department and responsible for the work of staff in the department.
The job includes responsibility for the management of casual or temporary staff and co-op students including interviewing, selection, training, etc.

Decision-Making Authority:

Long and short term budget development, budget allocation, expenditure monitoring and guideline development
Participation in annual work plan development
Submission of semi-annual claims to DFATD including preparation of supporting budgets, participation in narrative reports, and preparation of requests for advances to support approved annual plans
Financial reporting for internal and external purposes; compose funding agency reports, funding proposals
Signing authority for all non-salary expenses and salary expenses

Physical and Sensory Demands:

Minimal demands typical of an administrative position within an office environment

Working Environment:

Travel: Occasional travel required, including international travel 2-3 times per year

Working Hours:

Regular working hours,
Working hours may need to be adjusted to accommodate time difference a few days each month

Risks – physical and psychological:

Physical risks

Physical risks typical of those associated with an occasional business traveler to a developing country.

Psychological risks

Minimal exposure to disagreeable conditions typical of a supervisory position

Psychological stress associated with travel