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Project Assistant

Date: May, 2014
Reports to (Job Title): Associate Director, Institutional Analysis & Planning
Jobs Reporting (Job Titles): None
Location: Main Campus


35 hr/wk

Primary Purpose

The project assistant is responsible for providing project and administrative support to the cross-functional teams of the Office of Institutional Analysis and Planning.  While this position is located in Needles Hall, it will provide support to staff located in both the Needles Hall location and the Centre for Environmental and Information Technology (CEIT) location. The Project Assistant is accountable for contributing to the timely delivery of quality project outcomes; coordination of a variety of office activities, events, workshops and meetings; and coordination of project-specific communication.

Key Accountabilities:

1.  Project Assistance



2.  Communication



3.  Office Administration

Position Requirements


Completion of a college degree in office administration or related field


2 years of progressive administrative support experience with a proven track record of achievement and success.  Competencies will include project management, excellent verbal and written communication skills, ability to problem solve and prioritize; excellent time management skills.


MS Word Excel PowerPoint Other
Intermediate to Advanced Intermediate Advanced Desirable: Visio, Project Management, various presentation software; web content management

Nature and Scope

Interpersonal Skills:

Internally, communicates with all IAP employees in a tactful and professional manner. Works with the Associate Director and the IAP Management Team on developing and prioritizing tasks to meet office demands. Provides a professional customer service to clients and partners of IAP and other units in the NH 3041 suite

Level of Responsibility:

The position is responsible and accountable for contributing to the timely delivery of quality project outcomes, coordination of a variety of office activities, events, workshops and meetings, office administration, and coordination of office communication.

Decision-Making Authority:

Responsible and accountable for executing various project-specific and office administration tasks in consultation with the IAP Management Team and the IAP Administrative Assistant, while reporting to the Associate Director.

Physical and Sensory Demands:

Demands typical for operating in an office environment. The work requires continuous use of computer, audio-visual and other technology to collect, communicate and review data, reports, presentations, etc.

Working Environment:

Most of the work is performed in the office environment. The position involves some exposure to stress as a result of pressures associated with handling ongoing multiple demands, time management and priority setting.