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Administrative Assistant, Waterloo Centre for German Studies

Date: September, 2013
Reports to (Job Title): Director, WCGS
Jobs Reporting (Job Titles): None
Location: Main Campus


35 hr/wk

Primary Purpose

The Administrative Assistant supports the Waterloo Centre for German Studies by performing a range of administrative and communications functions.

Key Accountabilities:

1.  Co-ordinates the daily operations of the Centre in co-operation with the Director. Duties include:



2.  Organizing the Centre’s cultural and educational activities. Duties include:



3.  Providing communication and community outreach on behalf of the Centre. Duties include:


4.  Coordinating the WCGS scholarships and awards program. Duties include:

Position Requirements


Minimum of high school; additional training in business practices preferable.


Several years’ experience, preferably in the postsecondary sector. Competencies will include organizational talent, excellent written and oral communication skills, including editing skills; well-developed numeracy/financial skills; and exceptional interpersonal skills, poise and professionalism.


Proven skills in the use of standard Microsoft software; web content management system experience a definite asset; written and spoken proficiency in German an asset.


MS Word Excel PowerPoint Other
Advanced Intermediate Intermediate Sharepoint; web content management system; FORE.

Nature and Scope

Interpersonal Skills:

Internally, communicates with the Director and Centre Board members, members of the Germanic and Slavic Studies Department, and a range of university employees for the exchange of information and to problem solve.  Distributes information to students and others. Externally, communicates with guests of the Centre, which may include existing or prospective donors; academic and other visitors to the University.

Level of Responsibility:

The position takes direction from the Director of the WCGS and must be able to work independently to meet established goals.

Decision-Making Authority:

Exercises authority in ensuring routine business of the Centre is conducted in a timely manner consistent with University and Faculty practices; works in co-operation with the Centre’s Director on substantial matters.

Physical and Sensory Demands:

Minimal demands typical of an administrative position.

Working Environment:

Minimal exposure to disagreeable conditions.



This position is 17.5 hours per week, contingent on adequate funds being available; flexibility in establishing routine hours of work may be negotiated with the Director.