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Undergraduate Office Assistant

Department: Department of Biology Effective Date: September, 2013


35 hr/wk

Reports to: Administrative Officer

General Accountability

This position reports to the Administrative Officer, the Administrative Co-ordinator for Undergraduate Studies and the Associate Chair for Undergraduate Studies.

Nature and Scope

As a member of the support staff in the Department of Biology, the incumbent is expected to perform the duties of the position within established polices and procedures pertaining to undergraduate studies and according to an established calendar of events, under minimal supervision, but will receive instructions and guidance from the Administrative Officer and/or the Administrative Co-ordinator for Undergraduate Studies. This position is full time (35 hrs/week) and is contingent upon funding.


Significant internal and external relationships for this position include:

 Faculty of Science Graduate Office

Statistical Data

The Department of Biology has 40 faculty members, 3 instructors, 12 undergraduate officers, 4 CRC Chairs, and 25 postdoctoral fellows/research associates. The Department offers programs in Honours Biology, Honours Biochemistry, Bioinformatics, and Biomedical Sciences, with an incoming first-year class approaching 700 in those programs. There are 13 technical support staff and 6 administrative support staff.  The Department teaches courses to approximately 6500 undergraduate students each term and graduate enrolment is approximately 120 students.  The departmental operating budget is approximately six million dollars and total research income exceeds five million dollars.  The department has a TA budget of approximately eight hundred and fifty thousand dollars and hires approximately 100-150 TA’s per term.

Specific Accountabilities

Working Conditions