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IT Governance Secretary

Date: July, 2013
Reports to (Job Title): Executive Officer
Jobs Reporting (Job Titles): None
Location: Main Campus


35 hr/wk

Primary Purpose

This position independently supports the campus’ Information Technology (IT) advisory and governing committees. The IT Governance Secretary provides institutional memory and stability, keeping records of the governance and administration of these committees, ensuring adherence to related policies/practices, communication between IT committees and out to the campus, as well as continuity between successive administrations.

Key Accountabilities:

1.  Administration and support of campus IT governing committees. The Secretary is responsible for understanding the mandates and independently supporting the work of campus IT advisory and governance committees. These committees include but are not limited to:



This work involves briefing chairs and coordinating the preparation for and follow-up to meetings, including agendas and supporting material, and the written record of the meetings. Provide background research to inform of policies, best practices, and previous decisions.


2.  Working with the IST Communications Officer, liaison between these bodies and constituencies affected by the work of a particular committee. This includes serving as resource for campus IT staff for the application of IT policies, guidelines and practices.


3.  Ensure historical continuity through chair succession.


4. Other administrative functions, including but not limited to:

Position Requirements


University degree, preferably in Arts or Business, or equivalent education and experience.




MS Word Excel PowerPoint Other
Advanced Advanced Average

Microsoft Outlook/Exchange Calendar


Experience with communication systems (e.g., Sharepoint, mailing lists, web, social media) that may be used to convey messages to committee members and others.

Nature and Scope

Interpersonal Skills:

Internally, makes contact with senior management of the department as well as campus faculty, staff, and students to: obtain, clarify, and discuss information; obtain action and reach agreement. Regular contacts include:


Externally, makes contacts with the following to obtain, clarify and discuss information


Level of Responsibility:


Decision-Making Authority:


Physical and Sensory Demands:

Working Environment:

Travel: None

Working Hours: Regular Working Hours.

Risks – physical and psychological:

Physical risks

Psychological risks