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Associate Director, Audit and Communication

Date: September 1, 2015
Reports to (Job Title): Director of Finance
Jobs Reporting (Job Titles): None
Location:

Main Campus

Department:  Finance

Grade:

USG 15

35 hr/wk

Primary Purpose

The Associate Director, Audit and Communication is accountable to the Director of Finance for the audit and evaluation of internal controls, financial processes, and application of financial policies across the university community to ensure they are adequate, effective and in compliance with published guidelines and procedures. The incumbent is also responsible for the development, documentation, testing and communication of financial policies and procedures to ensure they are well understood and followed.

Key Accountabilities:

1.  Develop and execute a university wide internal control framework and review plan:

2.  Liaise with the university’s internal auditors and senior management:

3.  Manage financial policies and procedures:

 4.  Develop and deliver communication and training programs to the university community:

Position Requirements

Education:

University degree

Professional accounting designation (CA, CMA, CGA)

Experience:

Extensive experience in an enterprise wide computerized accounting environment

Broad range of auditing experience preferably in a not-for-profit environment

Conceptual thinker with strategic planning skills and initiative

Superior interpersonal, communication and listening skills

Strong analytical, technical and problem solving skills

Exceptional attention to detail

Time management skills           

In depth understanding of generally accepted accounting principles and their application to not-for-profit organizations

High degree of discretion, judgement, sensitivity, tact and diplomacy

Works independently with a strong work ethic

Technical:

MS Word Excel PowerPoint Other
Advanced Advanced Intermediate

Oracle – E-business

Suite

Peoplesoft

Cognos

Nature and Scope

Interpersonal Skills:

This position internally communicates with senior management, faculty, staff and internal auditors on the effectiveness of internal control systems, identifying opportunities for efficiencies and innovative ways to manage business processes. Externally this position will have contact with the university’s external auditors and outside agencies. The incumbent must possess superior interpersonal skills and conduct oneself in a professional manner at all times. As part of the management team in Finance, the incumbent must have the ability to share information in a collaborative manner and effectively interact with co-workers. As a financial subject matter expert, the incumbent is expected to work on university wide initiatives and cross functional teams with immediate impact.

Level of Responsibility:

This position provides leadership and strategic support to the organization by ensuring there is a cost effective and adequate internal control system over the financial environment at the university. This position is a member of the senior management group within Finance and represents and speaks on behalf of Finance on various financial related matters.

Decision-Making Authority:

This position is expected to be self-directed and work independently. In collaboration with other members of the Finance management team and the university community, this position has the authority to implement changes, as required, to financial and business activities based on best practices and for those activities that are not in compliance with university policies, procedures or legislation. Based on identifiable control weaknesses, this position may elevate the issue to internal audit for further corrective action including an audit.

Physical and Sensory Demands:

Minimal as the position works in a typical office environment.

Working Environment:

The university operates in a decentralized environment in terms of decision making and a centralized environment in terms of establishing standards, policies, procedures and financial systems. Consequently, the accounting and technical skills across university units of those dealing with financial matters vary significantly. Due to the nature and the complexities of the university business activities, disagreements and contentious issues and situations may arise from time to time due to differing interpretations of policies and procedures. Diplomacy and tact are required in all situations.