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Games Institute Project Manager

Date: November, 2012
Reports to (Job Title): Director, Games Institute
Jobs Reporting (Job Titles): Non
Location: Waterloo


35 hr/wk

Primary Purpose

Accountable to the Director of the Games Institute, the Games Institute Project Manager is responsible for the financial accounting and reporting functions for the Institute and its IMMERSe research network (described below), for tracking all personnel and activities connected with all projects within the Games Institute and the IMMERSe network, for coordinating grant applications submitted on behalf of the Institute with key institutional personnel, and for ensuring that administrative commitments and obligations under the Institute’s grants and contracts are met. The Project Manager dedicates 20% of his/her time to research finance accountability in the Faculty of Arts under the direction of the Faculty Financial Officer (Research).


The Games Institute advances research and knowledge in game-related interactions and technologies. It is a multidisciplinary research enterprise that draws on expertise, at the University of Waterloo and among its partners, in such fields of games research as multi-platform games, narrative and games, gambling, online player behaviour, simulation, health and wellness, and games for education, with research from the faculties of Arts (including the humanities and social sciences), Engineering, and Mathematics and Computer Science. The Institute offers numerous and wide-ranging areas for cross-faculty and multi-institutional interdisciplinary research collaborations. The games field is an area of strong interest for students, as researchers, creators and industry employees.

The Games Institute holds a multi-partner six year SSHRC Partnership grant valued at $2.5M; this grant creates a research network called IMMERSe, with six academic partners - UOIT, McMaster University, Concordia University, Carleton University and the University of California (Davis) – six industry partners, 12 co-investigators and numerous collaborators. Additional grants and projects involving tri-agency funding, industry and organizational partnerships, and other sources of funding are in place or anticipated.

In this context, the Project Manager provides comprehensive, detailed understanding of budget/grant management and project scope, deliverables, and deadlines, and is an exceptional force for administrative organization and momentum.

Key Accountabilities:

1.Strategic Planning Support:



2.Human Resources Administration:


3.Administrative Leadership:



4.Financial Oversight:



5.Facilities and Equipment Management:

Position Requirements


Completion of a Bachelor’s degree in business, accounting or a related discipline; combination of education and experience will be considered.


Several years of progressively responsible experience in an administrative leadership role, preferably in a university environment; several years of experience managing budgets of substantial size and complexity, including budget development and allocation; experience in the management of research grants preferred. Proven supervisory skills; ability to guide and develop staff talent and confidence and to foster constructive team relationships. Ability to manage a large volume of work, conflicting priorities, and deadlines. Superior communication and interpersonal skills; sincere commitment to consultation and consensus-building. Demonstrated ability to plan for short- and long-term objectives; excellent problem-solving skills.


MS Word Excel PowerPoint Other
Advanced Advanced Advanced Web site development; content management experience preferred

Nature and Scope

Interpersonal Skills:

Internally, communicates with Games Institute Director, research co-investigators and collaborators, administrative personnel (Dean’s Office, Research Office, HR, Finance, Plant Ops, etc.) throughout the university.  Externally, the position interacts with academic research partner institutions, representatives from industry and other funding partners, and support personnel to facilitate planning meetings, workshops, conferences.

Level of Responsibility:

The position is responsible and accountable for the efficient operation of the administrative functions of the Institute.

Decision-Making Authority:

Responsible for responding to the developing priorities of the Institute and adapting business and organizational plans as necessary.

Physical and Sensory Demands:

Minimal demands typical of an administrative position operating within an office environment.

Working Environment:

Minimal exposure to disagreeable conditions.