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HR Manager, Talent Acquisition

Date: April, 2015
Reports to (Job Title): Assistant HR Director, Client Services
Jobs Reporting (Job Titles): Talent Acquisition Specialist
Location: Main Campus

USG 10 - 11

35 hr/wk

Primary Purpose

Accountable for providing customer focused, comprehensive Talent Acquisition advice and support to all client groups in line with organizational policies, procedures and legislative requirements and in partnership with HR Client Services.

Key Accountabilities:


Overseas the overall end to end recruitment process ensuring best practices are in place to maximize the talent pipeline.

  • Leads the research and development of a best in class Talent Acquisition Strategy to meet the needs of the University.
  • Assesses and enhance the selection process to ensure best candidate selection and minimize talent pipeline interruption
  • Educates our on campus partners (HR Staff, line management, etc) on standardized recruitment methodology
  • Leads the sourcing process to support the six decade plan
  • Research and keep abreast of industry best practices, monitor the strategies and develop innovative ideas to distinguish the University of Waterloo from its competition
  • Participates in the development of a retention strategy

Ensures the recruitment brand is delivering appropriate results

  • Develops both a marketing and communication strategy plan to support the Talent Acquisition Strategy
  • Develops, evaluates and continually measures the effectiveness of the recruitment brand (paper, website, etc)
  • Develops and maintains metrics that measure successful placement of candidates, staff turnover, time to fill and other trends
  • Develops recommendations to promote the University of Waterloo as an Employer of Choice




Provide customer focused advice and support:

  • Provides client support in the areas of talent acquisition,  talent sourcing, advertising and social media recruitment
  • Liaise as a single point of contact for both the Managers and Staff across campus
  • Develop and maintain partnerships that assist with the promotion and  development of HR Services
  • Proactively manage all stakeholder relationships
  • Implement University wide strategic talent acquisition initiatives and makes recommendations for ongoing improvement
  • Delivers timely, clear communication on Talent Acquisition initiatives, news and updates to client groups




Represents the University of Waterloo on Talent Acquisition matters: 

  • Liaises externally with professional, community organizations, and agencies
  • Promotes the recruitment brand of the university of Waterloo at external events and networking functions
  • Anticipates, develops strategies and exercises due diligence to promote and foster fair recruitment practices
  • Develops effective working relationships with client groups, senior management and within the HR Team.


Position Requirements


University undergraduate degree or equivalent experience combined with Certified Human Resource Professional (CHRP) designation


6-10 years of progressive Talent Acquisition experience with responsibility for end to end process and sourcing senior candidates in a high volume environment.  Executive recruitment experience will be an definite asset.   Extensive experience using social media to source and attract talent is essential.   Experience of managing projects and developing and executing talent acquisition strategies is required as are excellent communication, problem solving and facilitation skills.  


MS Word Excel PowerPoint Other
Intermediate Basic Basic PeopleSoft HRMS, Social Media (Facebook, Twitter, LinkedIn etc)

Nature and Scope

Interpersonal Skills:

Internally, communicates with senior leaders, staff, faculty in the delivery of the Talent Acquisition strategy.  This position will have contact externally with, professional, community organizations, prospective candidates and agencies.  

Level of Responsibility:

Responsible for partnering with client groups to provide operational and strategic talent acquisition advice and guidance.  The HR Manager, Talent Acquisition may represent the University externally at recruitment fairs and/or networking events.   The HR Manager, Talent Acquisition is expected to look for opportunities to increase efficiency within the Talent Acquisition area.

Decision-Making Authority:

The position is expected for the most part to be self- directed in responding to client requests.  The position is a specialized position and is responsible for developing recommendations for decisions by senior leadership within Human Resources

Physical and Sensory Demands:

Minimal demands typical of a position operating within an office environment

Working Environment:

Minimal exposure to disagreeable conditions