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Clubs Manager

Date: June, 2015
Reports to (Job Title): Director, Campus Life
Jobs Reporting (Job Titles): None
Department: Federation of Students


Student Life Centre


35 hr/wk

Primary Purpose

The Clubs Manager is accountable for the overall administration of the Federation’s Clubs system.  The position ensures that all the Federation Clubs are aware of and follow the University and Federation policies and procedures. The position must operate in accordance to the Vision, Mission and Values of the Federation of Students.  The position must also remain knowledgeable in Club policies, procedures, risk management requirements and legal requirements to ensure best practices.

Key Accountabilities:

1.  To provide administrative support to the over 200 clubs within the Federations club system

 2.  Volunteer and Event Management

3.  Financial and Budget Supervision

3.  Relationship Management


This position often deals with highly sensitive information and issues with clubs and between clubs surrounding political, social, religious and cultural situations.




4.  Research and Analysis


Position Requirements


Undergraduate Degree in a related field


Knowledge of world religions and cultures and working with student groups.  Competencies will include outstanding mediation skills, volunteer and event management skills, outstanding customer service skills  and a demonstrated ability to relate to University student experiences


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Nature and Scope

Interpersonal Skills:

The incumbent will need excellent written and verbal communication skills, knowledge of all social media platforms to stay informed in Club’s activities, public speaking skills for presentations and training sessions, and special event management skills to coach students on their events and to facilitate the termly Volunteer Appreciation event.  The effectiveness of this person to manage conflict within and between clubs is critical to the success of the role. 

Level of Responsibility:

This position will manage a volunteer team of 5 students, provide administrative responsibility to high level committees and be responsible for managing the Clubs Community Centre          

Decision-Making Authority:

The incumbent will approve Club cheque requests up to $500 and is responsible for all risk management decision of Club activities.  The incumbent will deal with all day to day issues in the clubs system and will manage volunteer club executive and student volunteer coordinators. 

Physical and Sensory Demands:

A high level of attention to detail will be needed to perform this position.  Minimal lifting is required.

Working Environment:

This is a student focused and student driven work environment with Club Executives who change termly and an elected student Executive who change annually. Office based with higher than typical interruptions. Some evening and weekend work required.