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Records Specialist 

Date: July 2016
Reports to (Job Title): Senior Records Specialist
Jobs Reporting (Job Titles): None
Department: Graduate Studies Office (GSO)


Main Campus


USG 6/7
35 hr/wk

Primary Purpose

The Graduate Records Specialist is responsible for the maintenance of graduate enrolment and academic records, as well as thesis submission, degree completion and other activities in support of graduation and convocation. The Records Specialist participates in the review and testing of related records systems, and in special projects for the Senior Records Specialist, Assistant Director, Graduate Admissions & Records Systems, and the Director, Graduate Academic Services as required. The Records Specialist plays a key role in maintaining data which form the basis for official university documents such as academic transcripts and key activities such as government reporting.

Key Accountabilities:

1.Academic, Bio/demographic and Enrolment Records

2.  Thesis

3.  Graduation and Convocation

4.  Systems and Production Support

Position Requirements





MS Word Excel PowerPoint Other

Nature and Scope

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