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Special Events Coordinator, Programming

Date: September, 2013
Reports to (Job Title): Director, Campus Life
Jobs Reporting (Job Titles): None
Location: Main Campus


35 hr/wk

Primary Purpose

The Special Events Coordinator, Programming is responsible for developing, coordinating, and delivering diverse programs and events aimed at enhancing the student life experience for the undergraduate students on campus.  The Special Events Coordinator, Programming will function primarily in the area of entertainment involving student engagement, programming and event management, volunteer management and administrative capacities. This position will work alongside another Special Events Coordinator, Diversity and Equity also reporting to the Director, Campus Life.

Key Accountabilities:

1.  Researches and develops events and programs for undergraduate students:



2.  Recruits, trains, empowers, and manages a team of student leaders and volunteers:



3.  Facilitates marketing, sponsorship, and partnerships for events and programs:



4.  Completes routine assessment of events and programs:


Position Requirements


Post-secondary degree in a related discipline with a demonstrated ability to relate to University student experiences is essential.


Knowledge of the campus environment at the University Level and some knowledge of post-secondary education issues.

Experience with event planning and management, preferably in a leadership position.

Experience recruiting and managing staff or volunteers.

Demonstrated ability to be creative and engaging in event/idea generation.

Previous experience booking live entertainment and negotiating contracts.

Strong organizational skills.

Experience working within a medium sized budget.

Previous experience in gaining sponsorship for events.

Some past experience in program assessment.

Excellent written and verbal communication skills.


MS Word Excel PowerPoint Other
Basic Basic Not requried Internet applications (basic)

Nature and Scope

Interpersonal Skills:

Internally, communicates with the Director, Campus Life, Campus Life Department staff, Marketing & Communications staff, the Executive, and the General Manager. This position will also provide other areas within Feds and student groups with programming advice on an as-needed and as-available basis. Works closely with the Campus Life Department staff in a team setting. Communicates regularly with and manages student leaders and volunteers. Externally, this position will coordinate partnerships with student groups, University departments, and corporate sponsors.

Level of Responsibility:

The position is responsible for each event, from its planning stages, into execution, and post event analysis, as well as responsible for student leaders and volunteers working with them.

Decision-Making Authority:

Responsible and accountable for implementing the established programming priorities and addressing the changes to strategic plans by consulting directly with the Director, Campus Life as appropriate.

Physical and Sensory Demands:

Minimal demands typical of an office position. Ability to adjust to shifting priorities and deadlines. 

Working Environment:

Minimal exposure to disagreeable conditions. Regular (once or twice per week on average) evening and weekend work required.