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CREATE and Grad Program Coordinator

Department: Institute for Quantum Computing Effective Date: November, 2013
Grade:

USG 7

35 hr/wk

Reports to: Assistant Director, Administration

General Accountability

Supervisory Duties

The Graduate Program and Recruitment Coordinator is responsible for overseeing another staff member who assists them with the graduate program administration.

 

General Accountability

The Graduate Program and Recruitment Coordinator supports, promotes, recruits, and sets goals for the Collaborative Graduate Program in Quantum Information and the CryptoWorks21 training program. Areas of responsibility include student recruitment, budget administration, preparing various reports and presentations, records maintenance, point of contact for 75+ graduate students and scholarship management.

 

Approximately 50% of the Graduate Program Coordinator’s time will be spent managing the collaborative graduate program, and 50% of the time will be spent managing the CryptoWorks21 training program.

 

The graduate program is a collaborative initiative between the Department of Applied Mathematics, the Department of Combinatorics and Optimization, the David R. Cheriton School of Computer Science, the Department of Physics and Astronomy, the Department of Chemistry, and the Department of Electrical and Computer Engineering. Due to the collaborative nature of this program, the Graduate Program Coordinator must possess in depth knowledge of the policies and procedures of 6 academic units, 3 faculties, and 12 graduate programs, and must be able to interpret and apply relevant university regulations.

 

The CryptoWorks21 is a supplementary training program that will prepare HQP for a variety of leadership roles. It will combine the following training components: Specialized Professional Skills and Specialized Technical Skills. The program prepares a new generation of researchers to create quantum-safe tools for the 21st century; fosters collaboration between young scientists and experts in quantum and cryptographic research; enables students to build relationships with cryptographic communities in academia, industry, and government; and encourages collaboration between students and partners in mathematics, computer science, physics and engineering.  Ultimately, this curriculum development and training opportunities will be used to build an official certificate program in quantum-resistant cryptography at the University of Waterloo. It is funded by NSERC by the first 6 years, with plans to continue the program beyond that.

 

The complex nature of these programs and position requires strong project management and problem solving skills. An important part of this position is communicating, collaborating, and building and maintaining relationships with various internal and external contacts. All duties associated with this position occur on a continuous basis, so excellent time management, and prioritization skills are essential.

Nature and Scope

IQC is a scientific research institute at the University of Waterloo exploring and taming the quantum universe to transform computing and communications. The institute’s researchers are appointed in the Faculties of Mathematics, Science and Engineering at the University of Waterloo.

The mission of IQC is to develop and advance quantum information science and technology at the highest international level through the collaboration of computer scientists, engineers, mathematicians and physical scientists. Its objectives are:


• To establish Waterloo as a world-class centre for research in quantum technologies and their applications 

• To become a magnet for highly qualified personnel in the field of quantum information
• To establish IQC as the authoritative source of insight, analysis and commentary on quantum information

 

Significant internal and external relationships for this position include:


• Associate Deans of Graduate Studies (Faculty of Science, Faculty of Engineering, Faculty of Mathematics)
• Administrative Assistants (Science Graduate Studies Office, Engineering Graduate Studies Office, Mathematics Graduate Studies Office)
• Director of the Collaborative Graduate Studies Program in Quantum Information
• Graduate Chairs/Directors (Department of Applied Mathematics, Department of Combinatorics and Optimization, David R. Cheriton School of Computer Science, Department of Physics and Astronomy, Department of Chemistry, Department of Electrical and Computer Engineering)
• Graduate Co-ordinators (Department of Applied Mathematics, Department of Combinatorics and Optimization, David R. Cheriton School of Computer Science, Department of Physics and Astronomy, Department of Chemistry, Department of Electrical and Computer Engineering)
• Perimeter Institute for Theoretical Physics
• Guelph Waterloo Physics Institute
• Guelph Waterloo Centre for Graduate Work in Chemistry and Biochemistry
• Graduate Studies Office
• Registrar’s Office
• External recruitment event organizers (domestic and international)
• Current Graduate Students
• Prospective Graduate Students
• NSERC
• Office of Research
• University of Calgary
• University of Montreal
• The CryptoWorks21 Program Committee, Program Director, Management Team, Specialized Technical Skills Working Group, and Specialized Professional Skills Working Group

IQC was recently awarded $50 million by Industry Canada. The Graduate Coordinator contributes significantly to the reporting required by this grant.

Statistical Data

Student Enrolment

IQC currently houses 96 graduate students. All graduate students are registered in one of six participating academic units (Department of Applied Mathematics, Department of Combinatorics and Optimization, David R. Cheriton School of Computer Science, Department of Physics and Astronomy, Department of Chemistry, Department of Electrical and Computer Engineering), also known as home units.

 

In the 2010 fiscal year:

 

 In the 2011 fiscal year:

 

In the 2012 fiscal year:

 

Participating Academic Units

PhD
-Department of Applied Mathematics, Department of Combinatorics and Optimization, David R. Cheriton School of Computer Science, Department of Physics and Astronomy, Department of Chemistry, Department of Electrical and Computer Engineering

 

MASc
- Department of Electrical and Computer Engineering

 

MSc
- Department of Physics and Astronomy, Department of Chemistry

 

MMath
-Department of Applied Mathematics, Department of Combinatorics and Optimization, David R. Cheriton School of Computer Science

 

Budget

Program and recruitment budget: $100,000 (2012/2013)
Scholarship budget: $210,000 (2012/2013)

CryptoWorks21 budget: $150,000 (Year 1), $300,000 (Years 2-6)

 

This position recommends spending on each of these budgets.

Specific Accountabilities

Overall Responsibilities

 

Recruitment and Program Experience

 

Budget

 

Reporting

 

 

Graduate and CryptoWorks21 Program Management

 

Scholarships and Funding

 

Exchanges

Working Conditions