||February 19, 2013
|Reports to (Job Title):
||Head of Statistics and Data Management
|Jobs Reporting (Job Titles):
This position is responsible for managing the CCLR data entry process from the point where the source documents are completed through to the point where the data set is finished and ready to be queried for analysis.
1. Data Entry
- Enter all data in timely manner using the software program specified for each study.
- Flag file issues (missing data, discrepancies with dates/signatures, data not within study parameters), and ensure that concerns are delivered to proper investigator(s) and addressed in a timely manner.
- Ensure all files and data meet Good Clinical Practice requirements.
- Ensure correct version of Informed Consent has been signed/dated properly.
- Record Informed Consent status in Star Tracker system.
- Inform data team leader of any study-specific details that may complicate the final data query.
- Complete training on any sponsor provided data entry system.
2. Data Management
- Monitor study progress – inform data team leader of study completion.
- Ensure study files are submitted for double data entry in timely manner.
- Provide input regarding study data entry and organization.
3. Organization and Management of Participant-Focused Data Collection Strategies
- Organize phone-based collection of questionnaire data.
- Contact participants and collect phone-based data (during and/or after work).
- Organize and manage source documents for survey studies.
- Track, organize and distribute gift cards for participant payment of survey studies.
4. Training and Overseeing of Undergraduate Students and Casual Employees Involved in Data Management
- Provide training for data entry and checking, administration of phone-based data collection, and other related tasks.
- Provide training on any sponsor provided data entry systems if needed.
5. Administrative Responsibilities
- Fax or mail study data as required.
- Prepare tracking sheets for various study processes related to data collection and entry.
- Provide support to reception staff, assist with the calibration of equipment, and perform other tasks as requested
6. Provide Support for Electronic Communication Devices
- Prepare BlackBerries for study use including charging and activating them, and setting up automated reminders and emails according to study specifications.
- Train researchers and study participants on general use and study specific tasks.
- Keep a record of the whereabouts of each BlackBerry.
High school diploma or equivalent.
Must have a minimum of 2 years of experience with data entry, preferably with experience working in a research setting. Must be detail-oriented and able to cope with the repetitive nature of data entry. Excellent communication and organizational skills required as well as the ability to work both independently and as a team member in a busy and varied environment.
|| Custom data entry systems, including systems developed in-house and systems supplied by sponsors
Nature and Scope
Internally this position has an integral role within the Data Management Team and works with the research staff to exchange information to ensure that all data is entered accurately and expeditiously. The incumbent is responsible for gathering information from study participants via telephone and for training them in the use of BlackBerries according to study requirements. Externally the incumbent provides copies of documentation to sponsors as requested.
Level of Responsibility:
This position is responsible for managing the version control of study participant informed consent, and ensuring that missing data is resolved with the investigators according to Good Clinical Practice guidelines. The incumbent is responsible for ensuring that data is accurately transferred from the source documents to the database. This includes training and overseeing the work of the Data Management Assistant who is usually an undergraduate student hired each term.
This position must ensure that data are entered correctly and frequently this requires an interpretation of the handwriting of individual investigators. The incumbent must have a keen sense of whether the information is correct as it appears or whether it needs to be questioned.
Physical and Sensory Demands:
The incumbent experiences physical and sensory demands typical of a position whose main focus involves data entry and its associated attention to detail and computer use. It requires extensive sitting, repetitive hand/finger movements and concentrated visual tasks. Frequent breaks are encouraged.
There is minimal exposure to disagreeable conditions typical of an administrative position required to occupy a cubical in an office shared with three or four other individuals. The incumbent may be required to call study participants to collect data outside of the normal University hours. This position is contingent upon funding.