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Associate Director

Department: Athletics and Recreational Services Effective Date: December, 2008

USG 13/14

35 hr/wk

Reports to: Director of Athletics & Recreational Services

General Accountability

This position is accountable to the Director of Athletics for the achievement of the long range strategic planning as well as the day-to-day implementation of the interuniversity programs within the Department of Athletics. In addition to providing oversight for the interuniversity program, the Associate Director contributes to the overall strategic planning for the entire Department of Athletics and Recreational Services in collaboration with the Director, Athletics and Recreational Services. In the absence of the Director, Athletics and Recreational Services decision making authority within the Department of Athletics for interuniversity sport falls to the Associate Director. The Associate Director is a voting member of the Canadian Interuniversity Sport (CIS) and Ontario University Athletics (OUA) - the two governing bodies of interuniversity sport. These bodies determine athletic scholarships and awards, schedules, standards, discipline, regulatory policies and compliance.

Nature and Scope

The Associate Director supervises 7-full-time coaches, 1 full-time athletic therapist, 1 full-time communications co-ordinator, and approximately 75 part-time coaches from the community. In addition, numerous co-op students and contracted part-time students are supervised or directed by the Associate Director. For example, this includes a Sport Management co-op student, and four Interuniversity Sport Coordinators responsible for game-day operations and business management in football, basketball, hockey, and volleyball. The Associate Director works closely with other senior managers including the Manager, Campus Recreation; the Manager, Marketing; and the Manager, Facilities.

The Associate Director must have very strong skills in supervision, communication, negotiation, problem solving, leadership,  financial management, and strategic planning.  In-depth knowledge and understanding of the governance, policies, and the procedures of the provincial (OUA) and national bodies (CIS and other national sport organizations) is essential as well as a complete understanding of compliance procedures affecting 31 interuniversity sports and approximately 580 student-athletes.

The business of this portfolio is on several levels: the University of Waterloo policies and procedures, Ontario Universities Athletics (19 Universities) and Canadian Interuniversity Sport (52 members).  The work of the Associate Director is to ensure that all regulatory requirements are met on behalf of the University.  The incumbent will provide leadership to the respective sport groups, including coaches and athletes, to ensure a positive and motivating environment within the unique culture of each sport and the philosophy of the Department and the University.

The activities of long-term planning, business-related activities specifically regarding the budget process, and securing coaches falls into this portfolio.  Strong collaboration and leadership with the other Managers within the Department is essential, including Campus Recreation where a complete of understanding of scheduling and operations is essential as this impacts interuniversity scheduling and operations. The Associate Director is responsible for all operations involved in managing each of 31 interuniversity sports including : team budgets (including ongoing tracking and disbursement alumni trust accounts), game-day operations, facilities scheduling, therapy services for student athletes, travel arrangements, human resources management and leadership, league compliance obligations, student-athlete orientation for 580 student-athletes annually, and strategic program development and evaluation. The Associate Director in carrying out these duties also has an obligation to ensure appropriate risk management.

All services that impact the student-athlete and coaches are led by the Associate Director. This includes a diverse number of services including: Academic All Canadians, All Star recognitions, Awards Banquets and all other major celebratory receptions including an annual Athletics Gala Banquet attended by over 500 individuals.

The Associate Director plays an integral role in the cultivation and stewardship  of  athletics alumni,  servicing sponsor and other business relationships, and developing community relationships that enhance the program presentation and student leadership opportunities.

This is a highly accountable position with significant decision making authority that requires extensive interaction and leadership both within the University environment as well as in the external sport community including local community sport, provincial, and national bodies where membership and leadership on committees is required.  Superior leadership skills and facilitation skills are critical to the incumbent’s success in this role.  

Statistical Data

Specific Accountabilities


Working Conditions