Skip to the content of the web site.

Administrative Officer

Department: Civil Engineering Effective Date:
Grade: USG 6 Reports to:

General Accountability

Under the direction of the Chairholder and senior researchers in the group, this individual plays a key role within the Chair structure and is the first point of contact for Chair partners and other individuals and organizations approaching the NSERC Chair. The primary function of the position is to assist the Chairholder and other senior members of the team with the management and coordination of a complex research agenda consisting of a number of specific projects involving multiple funding organizations and partners, staff, and students.

Nature and Scope

The NSERC Industrial Research Chair in Water Treatment is a multi-disciplinary undertaking directly involving several distinct major research foci, the direct participation of professional and technical staff and students, and requiring close liaison with the industrial partners.

In order for the Chair to function effectively and make a leading edge contribution, the incumbent must be able to participate actively in a variety of Chair activities and represent the Chair in a professional manner. The position requires a high level of maturity of judgement in order to respond appropriately in a large array of potentially complex situations and to act proactively as appropriate. To perform with maximum effectiveness, the incumbent would need to develop some understanding of the technical issues the Chair must address. The incumbent should have prior administrative/management experience preferably in a research environment and must possess exceptional oral and written communication skills, and be able to pay attention to detail. At times responsibilities are provided in detail, while at other times it is required the incumbent work independently with very little supervision. From time to time duties may include the supervision of junior administrative staff.

Statistical Data

In addition to NSERC, the Chair currently has 16 industrial research partners including large municipalities such as the cities of Toronto, Ottawa, Brantford, Guelph, and the Region of Waterloo, as well as consulting firms and product suppliers. In addition to the Chairholder, the research group consists of 3 senior researchers, 1 or 2 post-doctoral fellows, 10 to 16 graduate students, 1 to 3 co-op and exchange students, and 1 or 2 technicians. The Chair typically has a dozen or more research projects underway simultaneously including (but not limited to) those funded by NSERC (Industrial Research Chair, Discovery Grant, Research Tools and Facilities Grant), the Canadian Water Network, the Ontario Ministry of the Environment, Health Canada, and the American Water Works Association. Total funding for the NSERC Chair program for the current five year grant period is in the range of $2,000,000. The total annual budget for the Chair group from all sources varies but is approximately $650,000.

The incumbent has signing authority on all accounts and is responsible for a variety of administrative aspects relating to staff and students (e.g. paperwork/forms, purchasing, shipping, travel/expense claims, cheque requisitions, etc.).

Specific Accountabilities

The following list provides examples of typical recurring key responsibilities. Special assignments may occur from time to time as required. The incumbent will:

Working Conditions