Editorial Assistant JCTB (0.5 FTE)

Department:	Combinatorics and Optimization	Effective Date:	April 2006
Grade:	USG 4	Reports to:	Administrative Assistant

General Accountability

The Editorial Assistant to JCTB is accountable to the Departmental Administrative Assistant for editorial assistance for the Journal of Combinatorial Theory Series B (JCTB), and other administrative and secretarial support to faculty members as assigned.

As Editorial Assistant to JCTB, functional direction is provided by the Editor in Chief - JCTB.

Nature and Scope

Organizational Relationships

Other positions which report directly to the same supervisor:

All support staff in the Department, i.e.,

Department Secretary (USG 4)
Graduate Secretary (USG 5)
Undergraduate Secretary/Web Administrator (USG 5)
Secretary, Research Services (USG5)

Positions which report directly to the incumbent:

none

Description of General Framework and Environment

The Department of Combinatorics and Optimization is one of the 5 academic units within the Faculty of Mathematics, and the world's leading centre for research in Combinatorics and Optimization.

Major research groups include those in algebraic combinatorics, combinatorial optimization, continuous optimization, cryptography and quantum computing and graph theory. There are adjunct professors in each of these areas, whose duties are to visit for three one-month periods during their five-year terms. The department has four Canada Research Chairs (CRC), houses the Centre for Applied Cryptographic Research (CACR) incorporating an NSERC Industrial Research Chair and the Journal of Combinatorial Theory, Series B.

Significant Internal Relationships:

Editor in Chief (JCTB)
Managing Editors (JCTB)
all faculty, staff and visitors in the Department
Graphic Services

Significant External Relationships:

Academic Press
Authors and referees of submitted papers to the Journal

Statistical Data

The size of the supported community varies with time, generally increasing, so specific numbers can only provide a rough idea of magnitude. As of Fall 2005, in the Department of Combinatorics and Optimization there are approximately:

35 faculty
15 post doctoral fellows
6 administrative staff
52 graduate students
120 home-registered undergraduate student majors

The Department is extremely active in research, often organizing and hosting conferences (for example, seven over the last two years). Four Faculty members hold Canada Research Chair Awards and six faculty members hold or have held Premier’s Research Excellence Awards. Moreover, it attracts many short-term visitors, thereby generating a steady level of additional research and seminar activity. For example, in 2005, 135 seminars were delivered by visitors, regular faculty and graduate students, and 72 visitors stayed in the department for more than one day to collaborate with colleagues.

The Journal of Combinatorial Theory Series B publishes 6 issues per year.

Approximately 70 papers are accepted and over 170 papers are submitted each year.

Specific Accountabilities

Provides administrative services for the Journal of Combinatorial Theory, Series B:

prepares all correspondence with authors, editors and referees;
maintains the electronic and paper files of papers through the refereeing process;
provides responses to day-to-day enquiries from authors, editors and referees;
communicates with Academic Press when papers are accepted;
maintains supplies for the journal office.

Important Secondary Responsibilities

updates JCTB components on Department’s website;
provides technical typesetting using Latex and general secretarial services for members of the Department;
performs general office duties, including scheduling meetings and appointments, correspondence, room bookings, photocopying, etc.