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Graduate Coordinator

Date: September 1, 2014
Reports to (Job Title): Administrative Officer
Jobs Reporting (Job Titles): None
Location: Accelerator Building, 295 Hagey Blvd. Waterloo


35 hr/wk

Primary Purpose

This position is responsible for being the first point of contact for students seeking information and wishing to apply to academic programs offered by the Centre.  The Graduate Coordinator processes applications, making sure they are complete, coordinates with the Associate Director MBET program on admission decisions, liaises with the Graduate Studies Office, keeps student records, and provides reception and some secretarial support.

Key Accountabilities:

1.  Admissions Processing, including but not limited to:


2.  Program Administration, including but not limited to:


3.  Other Duties, including but not limited to:

Position Requirements


Secondary school diploma; some post-secondary education preferred.




Intermediate computing skills including Word, Excel, PowerPoint, Access and an ability to learn proprietary systems for managing online application and admissions processes. 


MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

Internally, makes contact with counterparts and colleagues to present and discuss information and problems.


Externally, makes contact with vendors, contractors and prospective students.


Maintains and cultivates strong relationships with CBET faculty, staff and students, alumni, Advisory Council members, CBET Development Committee members and other stakeholders.

Level of Responsibility:

The job has defined specialized or routine tasks and receives specific guidance.

Decision-Making Authority:

Makes independent decisions about daily work schedule and priorities.  Advises prospective students regarding entrance requirements.  Assesses and evaluates all applications deciding if prospective students are qualified to move forward in the admission process.

Physical and Sensory Demands:

Minimal demands typical of an administrative position within an office environment

Working Environment:

Travel:  None

Working Hours: Regular working hours, some evening/weekend work required.

Risks  – physical and psychological:

Physical risks


Psychological risks