Date:	November 1, 2012
Reports to (Job Title):	Business Manager, CEMC
Jobs Reporting (Job Titles):	None
Location:	Main Campus
Grade:	USG 6 35 hr/wk

Primary Purpose

This position is responsible for the financial and accounting operations of the CEMC.

Key Accountabilities:

1.Accounting and financial processing and reporting; has signing authority on CEMC accounts.

Processes payments and other reimbursements for CEMC faculty and staff (expenses, travel, requisitions, etc.)
Processes payroll payments for many part-time/casual contributors to CEMC programs
Produces regular and ad hoc reports on financial activity

2.Accounting and financial reconciliation

Reviews monthly accounting reports and deals with discrepancies or errors
Reviews and reconciles credit card reports
Reviews P-Card and credit card expenses

3.Expense management and monitoring

Ensures accuracy of all financial transactions
Interacts with staff in UW Finance/HR Payroll, etc.

4.Administrative support for student seminars and teacher conferences

Registration, accommodation, travel, room and other bookings
Processing invitations as needed and receiving and responding to inquiries from applicants
Maintain database of applicants and attendees

5.Budget preparation, review, monthly reporting.

Position Requirements

Education:

College diploma or degree in accounting, business or finance or related experience

Experience:

Experience and knowledge of GAAP and regular updating of this skill. Good English language skills; experience dealing with suppliers, travel agents, and financial aspects of events administration. Intermediate to advanced experience with accounting and financial reporting standards and management of financial accounts and records. Excellent time management skills and attention to detail. Proven ability to related complex policies and procedures to staff and clients.

Technical:

MS Word	Excel	PowerPoint	Other
Intermediate experience with Microsoft Word	Intermediate to advanced experience with Microsoft Excel	Basic	Basic experience with database and other software packages

Nature and Scope

Interpersonal Skills:

Internal:

Present, discuss information and problems

For CEMC Director and Business Manager: provide regular and ad hoc financial reports as needed
Assist/advise CEMC faculty and staff with all accounting and financial activities
For CEMC staff and faculty: support contest activities as required during busiest contest season (February to April)
Work closely with faculty coordinators of on and off campus seminars, conferences and meetings

External

Liaise with UW Finance and HR Payroll to address errors or omissions affecting CEMC accounts
Office of the Dean of Math staff including the Faculty Financial Officer for budget and financial issues
Office of the Associate Dean of Math (External) for budget and financial issues
Seminar, workshop and meeting participants—students and teachers, CEMC volunteers
Independently deal with outstanding items with UW and external suppliers of products and services

Level of Responsibility:

The job has specialized work with minimal supervision and provides guidance to others. Most issues should be solved with more complex items brought forward to the supervisor for assistance as needed.

Decision-Making Authority:

Independently resolve event-specific decisions, subject to available budgetary constraints. Deals with specific items affecting CEMC accounts and provides follow up to address outstanding issues

Physical and Sensory Demands:

Minimal demands typical of an administrative position within an office environment

Working Environment:

Travel: Occasional/infrequent travel required

Working Hours: Regular working hours; some flex time possible during busier contest and seminar/conference times.

Risks – physical and psychological :

Physical risks

No significant risks

Psychological risks

No significant risks; occasionally (rarely) interactions with suppliers may be difficult

Financial Officer