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Administrative Co-ordinator – Graduate Studies

Department: Chemical Engineering Effective Date: October, 2012


35 hr/wk

Reports to: Administrataive Officer

General Accountability

TThis position is directly accountable to the Chemical Engineering Associate Chair for Graduate Studies and the Administrative Officer, for ensuring the smooth operation of the Graduate Studies Program within established policies and procedures and according to the established calendar of events.

The Graduate Studies Administrative Coordinator is responsible for all activities related to graduate programs in the Department.  The incumbent must be knowledgeable in graduate policies and procedures, especially as they related to admission, student progress, payroll, schedules, and procedures. The Graduate Studies Administrative Coordinator must possess excellent computer skills including proficiency with the latest programs which will include, databases, word, excel, Quest, OnBase data resources made available from the University Graduate Studies Office.  The incumbent must be able to extract information for reports within the Department.  The incumbent must demonstrate sound judgment as well as excellent organizational, communication and problem solving skills.

Nature and Scope

The incumbent in this position is the first point of contact for prospective students interested in graduate studies in the Department of Chemical Engineering.  Specific duties include, advertising and promoting the program, responding to queries, answering questions related to admission and thesis requirements for all programs, directing students to the proper website(s) regarding applying to any of our programs, application materials, providing assistance with the application process, student payroll and acting as a liaison with the Faculty and University Graduate Studies Office.

The Chemical Engineering Graduate Program is a busy teaching sub-unit that offers approximately 30 course selections per year, in addition to intensive research programs.  There are approximately 220 students currently enrolled in our various graduate programs.


Statistical Data

Chemical Engineering Department is made up of approximately 220 graduate students, 600 undergraduate students, 40 faculty and 15 staff.

Specific Accountabilities

Working Conditions