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Payroll Manager

Date: July, 2014
Reports to (Job Title): Assistant Director, HR Operations
Jobs Reporting (Job Titles): Assistant Payroll Manager, Payroll Team Lead, Payroll Specialist, Payroll Administrators, Payroll Co-op Student
Location: Main Campus
Grade:

USG 11

35 hr/wk


Primary Purpose

The Payroll Manager oversees all functions related to the delivery of payroll in adherence with strict deadlines and in accordance with government legislation and university policy and procedures. In collaboration with Assistant Director, HR Operations participates in special projects to ensure effective, efficient, and compliant payroll practices are developed and maintained.

Key Accountabilities:

1.  Manages the effective execution of all payroll processes.

 

2.  Ensure compliance with government legislation and University policy.

 

3.  Ensure PeopleSoft payroll application is working effectively and maintain data integrity.

 

4.  Ensure the effective utilization, deployment and development of staff

Position Requirements

Education:

Three year Post-secondary education in Commerce, Human Resources or similar course of study. Canadian Payroll Association Certified Payroll Manager (CPM) certification required.

Experience:

7-10 years of progressive payroll and management experience in a large scale, fast paced environment with a proven track record of achievement and success within the Payroll field.  2-3 years of experience in the Higher Education sector preferred.  Key competencies include proven management skills, strong customer service focus, accuracy and attention to detail in work, proven analytical and problem solving skills, strong oral and written communication skills, and ability to multi-task and prioritize work, at times with conflicting priorities.

Technical:

MS Word Excel PowerPoint Other
Intermediate Expert Basic Experience with PeopleSoft HRMS or other in-house payroll system

Nature and Scope

Interpersonal Skills:

Communicates with Assistant Payroll Manager to ensure tasks are completed and deadlines met.  Keeps Assistant Director, HR Operations informed of any issues requiring/under investigation. Communicates internally with customers across all areas (Faculty, Staff, CUPE, Students) to obtain information where clarification is needed, to answer inquiries, or to resolve escalated payroll related issues.  Works with HRMS and IST teams to develop and maintain the effectiveness of the HRMS system.  Communicates externally with government agencies (ie.  Service Canada, Canada Revenue Agency) banks and other financial institutions, etc., to provide information and resolve issues.

Level of Responsibility:

This position is responsible and accountable for the overall results of the payroll team, ensuring that all processes and procedures are compliant and meet defined quality and service objectives.  Works collaboratively with Assistant Director, HR Operations to develop and initiate campus wide and department specific initiatives to ensure regulatory and compliance needs are met. Job has specialized skills and is the authoritative source for payroll issues.  Requires minimal supervision, and provides direct supervision to others.

Decision-Making Authority:

Responsible for establishing the priorities of the payroll team and for developing and implementing best practices.

Physical and Sensory Demands:

Moderate sensory demands typical of a senior management position operating within a very busy customer focused office environment with constant interruptions

Working Environment:

Minimal exposure to disagreeable conditions typical of a senior management position in a regular office environment.

May be required to work additional hours during peak times and year end or in relation to system related emergencies.  Will deal with sensitive situations.