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Administrative Coordinator

Date: February 1, 2016
Reports to (Job Title): Department Administrator
Jobs Reporting (Job Titles): None
Department: Applied Mathematics

Location:

Main Campus

Grade:

USG 5
35 hr/wk


Primary Purpose

This position is responsible for providing administrative and secretarial support for the department undergraduate and research programs.

Key Accountabilities:

1.  Provide undergraduate program support, including, but not limited to, the following activities:

 

 

2.  Course and exam scheduling, including, but not limited to, the following activities:

 

 

3.  Provide support for faculty research programs, including, but not limited to, the following activities:

 

 

4.  Provide support to course instructors, including, but not limited to, the following activities:

 

 

5.  Provide administrative support for department activities, including, but not limited to, the following:

Position Requirements

Education:

High School Diploma with some post secondary education and/or training in business communication

Experience:

Several years of secretarial/administrative/customer service experience in an academic environment. Proven aptitude for attention to detail and the management of multiple demands. Demonstrated decision-making skills, including the ability to ask probing questions and anticipate customer needs.  Ability to exercise good judgment and discretion and work independently with minimal supervision within a fast-paced, deadline driven multi-tasking environment.  Proven high-quality customer service interactions with faculty, staff and students. Demonstrated ability to maintain strict confidentiality. Sound Knowledge of university policies and procedures, particularly in the realm of undergraduate and tri-agency requirements.

Technical:

Intermediate computer skills and knowledge of software applications used in an office setting, including word processing, spreadsheets, web content management software, and Document Management Systems (EES). Knowledge of Infosilem, Centre-Suite, Concur, LaTeX or willingness to learn.

Technical:

MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

Position requires communication with internal contacts to obtain, clarify and discuss information, and to receive instructions. Contact groups and individuals include, but are not limited to:

Position requires communication with external contacts to obtain, clarify and discuss information:

Level of Responsibility:

The job has defined specialized and routine tasks; the incumbent receives specific guidance.

Decision-Making Authority:

Some examples of decision-making include:

Physical and Sensory Demands:

Minimal demands typical of an administrative position within an office environment

Working Environment:

Travel None
Working Hours Regular working hours
Risks  – physical and psychological

Physical risks

  • No significant risks

Psychological risks

No significant risks