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Accounting Clerk – Receivables

Department:

Federation of Students

Effective Date: February 26, 1998
Grade: USG 5 Reports to: Accounting Manager

General Accountability

This position is responsible to the Accounting Manager for the Accounts Receivable Subledger and back up of the receptionist/secretary. 

Nature and Scope

The Accounting Clerk – Receivables is responsible for maintaining the accounts receivable Subledger to include: invoicing, entry of invoices and cash receipts, A/R retrievals, and monthly generation of an aged receivables listing.  This position will generate required entries to the General Ledger, post these entries and reconcile the accounts receivable Subledger to the appropriate general ledger account on a monthly basis.  Also included is the collection of outstanding receivable invoices by means of memos, letters and phone calls – working with the originating department.  This position is the liaison for all customers, both on and off campus.  The incumbent will inform and educate staff and student volunteers on accounts receivable procedures.  This position maintains detailed records of all loans receivables.

This position will also serve as primary back up to the receptionist/secretary to include daily coffee and lunch breaks.  Extended back up due to illness or vacation is to be scheduled with the Accounting Manager.

The Accounting Clerk – Receivables is responsible for the inputting of sales summaries.  This may include the preparation of any sales summaries that may be assigned.  The incumbent will also record interdepartmental charges and prepare the appropriate entries.

This position will administer our SOCAN license and all issues pertaining to same including the annual application.

This position will also be responsible for providing updated reports to the Clubs Director as well as investigation and correction to any club accounts.

Finally, this position is responsible for any other duties as may be assigned by the Accounting Manager.

Statistical Data

Specific Accountabilities

  1. Maintenance of accounts receivable sub-ledger including the generation of an aged trial balance and other appropriate output along with the required entries to the general ledger.
  2. Primary back-up for the receptionist/secretary

Working Conditions