Date:	October 2015
Reports to (Job Title):	Administrative Assistant to the Chair
Jobs Reporting (Job Titles):	None
Department:	Chemistry
Location:	Main Campus - C2
Grade:	USG 5 25 hrs/wk

Primary Purpose

Responsible for the creation, updates and maintenance of the Chemistry and Nanotechnology Engineering websites. Must be diligent in the collection and maintenance of data from new and existing faculty members as well as maintaining current knowledge of UW-supported technological changes.

Key Accountabilities:

1. Manage online resources

Site manager for the Chemistry and Nanotechnology Engineering websites
Provide assistance with maintenance of the Chem Stores, Chem 13 News and IBMB websites
Create and maintain all aspects of website content including information for current and future students, faculty, staff and postdoctoral fellows, photo galleries and online forms
Manage major updates to websites
Create and maintain SharePoint sites for Chemistry and Nanotechnology
Manage digital signage linked to the Chemistry website
Create and distribute online lab evaluations each term for instructors, labs and teaching assistants
Create and maintain database for online undergraduate exit survey and create reports and graphs of results
Create department newsletter and publish on website

2. Administrative Support to Graduate Studies Coordinator and the Chemistry Office

Create and maintain database for graduate student information
Manage teaching assistant assignments for graduate and undergraduate students including creation and maintenance of assignment database, assignment notification, Temporary Employment Authorization forms and online application
Office duties as assigned by the Administrative Assistant to the Chair

3. High School Exams

Manage database for high school exams
Involved in the development of new strategies for high school exam process
Lead role in development and implementation of new online exam process with Science Computing
Create and maintain online exam registration

4. Manage supplies and equipment

Manage Purchasing Card for Chemistry Office including reconciling statements and allocating account numbers
Process orders for office equipment and supplies
Provide troubleshooting for office staff computers, printers, photocopiers and fax machine and manage service calls
Manage photocopier accounting codes and accounting reads for personnel and courses

Position Requirements

Education:

Bachelor’s degree and/or equivalent education and experience.

Experience:

Excellent computing, organization, analytical and problem-solving skills. Excellent computer proficiency using MS Office and all associated applications.

Technical:

MS Word	Excel	PowerPoint	Other
Intermediate	Intermediate	Intermediate	SharePoint; Outlook; databases; website development and content management

Nature and Scope

Interpersonal Skills:

Excellent interpersonal skills as position interacts with faculty, staff, students and other personnel both on and off-campus. Detail oriented.

Level of Responsibility:

Must possess good judgement, initiative and flexibility to adapt to competing tasks with minimal supervision;

Decision-Making Authority:

Sound judgement in order to solve hardware/software issues.

Physical and Sensory Demands:

Office environment with student/faculty/traffic and many interruptions.

Working Environment:

Office environment – no significant physical or psychological risks.

Department Web Administrator/Administrative Assistant