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Department Administrator

Date: August 1, 2012
Reports to (Job Title): Depatment Chair
Jobs Reporting (Job Titles):
  • 2031- Administrative Coordinator, Graduate Studies
  • 3943- Administrative Coordinator
  • 4002- Assistant to the Chair
Location: Main Campus


35 hr/2k

Primary Purpose

This position serves as the lead Department administrator, and is responsible for human resources administration, financial oversight, management of facilities and equipment, and other administrative functions required to support the teaching and research missions of the Department. The position is also accountable for the management of budgets associated with large research grants and contracts.

Key Accountabilities:

1.  Administrative leadership, including but not limited to:


2.  Financial oversight, including but not limited to:


3.  Human resources administration, including but not limited to:


4.  Facilities and equipment management, including but not limited to:



5.  Communications and Records

Position Requirements


College degree required in a discipline related to management, business administration or finance preferred.



Intermediate experience with Outlook Express, Microsoft Word; advanced experience with Microsoft Excel, including features such as databases and pivot tables. Basic experience with Sharepoint and web content management software.


MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

Internally, makes contact with senior administrative staff to discuss information and problems and to obtain action, reach agreement and negotiate


Externally, makes contact with contractors and suppliers to discuss information and problems.

Level of Responsibility:

The job is a department-wide function that has a specialized function and has direct reports.

Numerous financial responsibilities, including expense review, faculty professional expense reimbursements, pcard reviews, research review. Requires detailed knowledge and application of policies and procedures.

Decision-Making Authority:

Physical and Sensory Demands:

Travel:  None

Working Hours:   Regular working hours, occasional evening/weekend work required.

Risks  – physical and psychological:

Physical risks


Psychological risks

Working Environment: