<Financial and Budget Analyst>

Department:	Finance	Effective Date:	March 2010
Grade:	USG 9	Reports to:	Director, Finance

General Accountability

The Financial and Budget Analyst is accountable to the Director of Finance for assistance with financial analysis and reporting on corporate matters. The incumbent also manages budget position and encumbrance data in Peoplesoft Budgets for financial reporting purposes and to incorporate into the university’s operating budget, for the Manager, Budget and Client Services. He/she shares responsibilities with the Systems Administrator including Co-Systems Administrator for the Purchasing Card Program.

Nature and Scope

The Financial and Budget Analyst is responsible for the annual preparation of all underlying data and the calculation of the student services fee. The documents are presented to the Student Services Advisory Committee, whose members (majority are students) recommend the fee to the Provost for approval. The incumbent is also responsible for responding to ad hoc financial information requests on behalf of the Director. To complete these assignments, the incumbent must understand policies and procedures as they relate to the management of financial data at the University. Analysis and reporting of financial data can only be achieved through the use of a broad range of software tools and a good understanding and working knowledge of the Oracle Financial System. It is required that he/she be able to understand and use the full capabilities of software to produce complex documents. Attention to detail and a high degree of accuracy are required for financial data analysis.

The incumbent must possess a good working knowledge of university policies and procedures as they relate to salary and encumbrance accounting. The university’s operating budget is ~ 75% salary. The budgeting process involves many deadlines and the timely and accurate preparation of information is critical in meeting targeted deadlines. The analyst maintains a high degree of accuracy and confidentiality is required in managing and reporting of salary data. A good working relationship must be maintained with Human Resources.

Performing system administration duties requires the incumbent to maintain a good working relationship with other Finance staff and University departments and to understand core and end users’ financial system requirements. He/she must remain current with respect to developments within the financial systems and with third party reporting tools. As Purchasing Card Co-Administrator, he/she must provide support to end users and communicate effectively with off campus resources for resolutions to any programming problems and unresolved disputes.

Statistical Data

Specific Accountabilities

Assist Director with financial analysis and reporting on corporate matters
Prepare and analyze all data supporting the student service fee calculation
Maintain and update the data base for faculty expense reimbursement plan
Participate in the development of corporate financial statements and schedules
Co-ordinate the printing and publication of the university’s annual audited Financial Statement package
Manage budget position and salary encumbrance data in Peoplesoft Budgets
Prepare and report on the operating fund salary base for operating budget updates to the Board of Governors
Establish and co-ordinate annual reporting on faculty and staff complement positions with the faculty executive assistants and others, as required
Share responsibilities with the Systems Administrator as follows:
User, security and profile administration, application support, system imports and month end activities
Schedule and run monthly electronic financial statements for the University community
Create and maintain user classes in FORE (Financial Online Reporting Environment) to provide users on-line viewing of their assigned/approved accounts
Ongoing training on new or modified month end processes
Co-Administrator for the Purchasing Card Program, including ongoing card maintenance, setup of new card holders, monthly notifications, monthly import of data from Scotiabank to the Oracle financial system, cardholder enrolment and training
Ongoing participation in the functional development and upgrade of financial systems
Develop and update the web site for Finance and any other web applications as they relate to financial matters
Install software and resolve all related technical issues for Finance staff
Participate in the training of Finance staff on Oracle, Excel and Word Processing and train end users as and when required