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CCLR Administrator

Date: September, 2012
Reports to (Job Title): Director, Centre for Contact Lens Research (CCLR)
Jobs Reporting (Job Titles):

Resource Scheduler (2)

Receptionist

Research Assistant (2)

Recruitment and Marketing Coordinator

Administrative Assistant

Community Outreach Coordinator (under development-will be in position by mid 2013)

All administrative contract positions (typically 2)

Undergraduate students and volunteers (typically 3)

Location: School of Optometry and Vision Science
Grade:

USG 10

35 hr/wk


Primary Purpose

This position is responsible for all human resource administration, support staff supervision and staff development of all CCLR personnel, as well as management of CCLR facilities and other administrative responsibilities as required, to support the research conducted by the CCLR.

Key Accountabilities:

1.Hiring, Supervising and Assessing

 

2.Human Resource and Safety Guidelines

 

3.Salaries

 

 

4.Staff Development

 

 

5.Resources

 

 

6.Communication

 

 

7.Decision Making

 

 

8.Other

 

Position Requirements

Education:

Secondary school education.  Training in    the areas related to human resources and/or human relations would be an asset.

Experience:

Greater than 5 years progressive experience managing people with a track record of understanding of UW Human Resource policies and guidelines, Knowledge of employment and immigration requirements.  Excellent oral and written communication skills.  Previous work experience in the optometry profession and an understanding of the financial and funding structure of the CCLR.  Must be comfortable dealing with Human Resource matters and must exercise tact, fairness and compassion.

Technical:

MS Word Excel PowerPoint Other
Intermediate Intermediate Basic Sharepoint - Basic

Nature and Scope

Interpersonal Skills:

Internally, works with all CCLR employees to deal with, influence and motivate them and to promote, justify and settle all matters related to Human Resources including the supervision of support staff.  Externally, this position has significant contacts with the UW Human Resource and Payroll departments, the Dean of Science office, Canadian employment/immigration office and any other resources involved in settling Human Resource matters that are critical to individual employees and the CCLR.

Level of Responsibility:

This position is responsible and accountable for the implementation and management of all Human Resource matters within the CCLR, managing salary budget and payroll matters, supervision of the positions listed above as well as ensuring CCLR personnel communication and staff development.

Decision-Making Authority:

This position is responsible and accountable for establishing the priorities and assigning work for CCLR support staff.  A significant proportion of this position involves setting and managing the CCLR salary budget which comprises approximately two-thirds of the total CCLR budget.  This includes setting or advising on salaries for all CCLR personnel, managing CCLR payroll and payroll related issues and managing payment of study participants.  This position has unlimited signing authority on all CCLR accounts and provides backup to the CCLR Financial Officer.  The incumbent is also responsible for providing resources to CCLR personnel and this includes the purchase equipment and renovation of space when required.

Physical and Sensory Demands:

This position experiences minimal demands typical of a senior executive position operating within an office environment where there is extensive computer work and many distractions over the course of the day.

Working Environment:

There is exposure to disagreeable conditions typical of a senior executive position exposed to stress and pressure associated with senior level responsibilities.  Dealing with Human Resource matters means there are often sensitive and emotional issues that need to be managed and the sense of responsibility is increased by knowing that these matters affect people’s lives.  This position is contingent upon funding.