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Administrative Officer

Department: Kinesiology Effective Date: May, 2013

USG 11

35 hr/wk

Reports to: Department Chair

General Accountability

This position reports directly to the Chair of the Department of Kinesiology, providing confidential and strategic advice, information and data to assist with decision making on allocation of finances, space, equipment and human resources in support of the teaching and research missions of the Department of Kinesiology.  The incumbent is responsible for all staff supervision and related human resources administration, financial planning and oversight, the management of facilities and equipment and actively contributes to the annual and long term planning of teaching and research activities within the department. The Administrative Officer is the senior administrative staff position in the department and ensures continuity as academic leadership changes every 4 – 8 years.

Nature and Scope

The Department of Kinesiology has four key positions; these include the Chair, the Associate Chair for Graduate Studies, the Associate Chair for Undergraduate Studies and the Administrative Officer.  The Chair is responsible for the overall direction of the Department; the Associate Chairs assist the Chair and are responsible for academic support and the general direction of our graduate and undergraduate programs.  The Administrative Officer is responsible for all administrative, teaching support and financial activities within the Department of Kinesiology and ensures efficient and effective operation of its teaching and research activities. This includes supervision of teaching, technical and administrative staff, budget planning and financial administration, program planning, graduate student funding administration, program promotional activities,  and facilities and equipment management. The Department also supports the activities of the School of Anatomy, UW Fitness,  Centre for Musculoskeletal Disorders (CREMSD) and the Schlegel-UW Research Institute for Aging (RIA).


Organizational Relationships

Significant internal and external relationships for this position include:





Statistical Data

The Department of Kinesiology currently consists of 25 FTE regular faculty members, 6 instructors/senior demonstrators, 4 administrative staff, 2 technical staff, 4 CRC Chairs, 6 Postdoctoral fellows/research associates and multiple coop students and contingent on funding research staff.    The Department enrollment is approximately 1100 undergraduate students (approx. half in the coop stream)  and 100 graduate students and  Kinesiology assigns on average 80 TA positions over the year to support its experiential learning lab program. The departmental operating budget is approximately 4 million dollars and total research income exceeds 3  million dollars including 1.2 million dollars in tri-council funding. 

Specific Accountabilities

Major Responsibilities:


1. Strategic and Operational Planning and Support

2. Human Resources Administration



3. Financial Administration



4. Administrative Initiatives



5. Management of Physical Resources



6. Health and Safety



7. Management of Exercise Physiology Research Facilities




Working Conditions