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Administrative Assistant

Date: September 1, 2014
Reports to (Job Title): Director, Independent Studies
Jobs Reporting (Job Titles): None
Location: Main Campus


20 hours per week



Independent Studies

Primary Purpose

The Administrative Assistant provides administrative services to the Independent Studies program.

Key Accountabilities:

First point of contact for the Independent Studies program; administrative support; facilitating communication; supporting students in meeting program requirements; administering the IS budget.

1.  Provides reception and information on behalf of the program:



2.  Supports the program’s administrative needs:



3.  Facilitates communication among the program students, faculty, and others:


4.  Supports student requirements as they progress through the program, supplemental to the work of the students’ academic advisors:



5.  Administers the IS program budget:

Position Requirements


Some postsecondary education; equivalent education and experience will be considered


Experience in a postsecondary environment or environment of comparable complexity.


MS Word Excel PowerPoint Other
Intermediate Basic Basic MS Outlook and Calendar; Oracle PeopleSoft Enterprise; Sharepoint; Web maintenance (Drupal or other); financial or accounting software; database (OnBase, Access, other)

Nature and Scope

Interpersonal Skills:

INTERNAL: Obtain, clarify and discuss information: this position provides information and guidance to prospective and current students and requires well-developed customer-service skills and commitment to information-sharing; receives instructions/communicates acceptance: responds to requests from the Director, faculty members, the IS Academic Board, its Chair, and others; provides front-line service and information on behalf of the program.

EXTERNAL: Obtain, clarify and discuss information: the position serves as the first point of contact for prospective students and others and provides information about the program, some of which is atypical to academic programming.

Level of Responsibility:

No direct supervision of others; the job has defined specialized and routine tasks, and receives specific guidance for non-routine tasks.

Decision-Making Authority:

Assists the program Director and program faculty with administrative processes; guides students to ensure program requirements are understood.

Physical and Sensory Demands:

Requires exertion of physical or sensory effort resulting in slight fatigue, strain or risk of injury. Occasional lifting involved.

Working Environment:

Typical of an office-based environment. Must be able to work independently.