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Administrative Officer

Date: December 1, 2013
Reports to (Job Title): Director, ICR
Jobs Reporting (Job Titles): 00002525:  Events/Operations Coordinator
Location: Main Campus

USG 10

35 hr/wk

Primary Purpose

This position serves as the lead administrator, and is responsible for human resources administration, financial oversight, management of facilities and equipment, and other administrative functions required to support the mission of ICR.

Key Accountabilities:

1.  Financial Strategy and Management including, but not limited to, the following activities:


2.  Administrative coordination including, but not limited to, the following activities:


3.  Communications and Records



4.  Write documents, reports and proposals:



5.  Facilities and equipment management, including but not limited to:

Position Requirements


Master’s degree required. Some education or training related to finances required.




Intermediate experience Microsoft Word; advanced experience with Microsoft Excel, including features such as databases and pivot tables. Experience with online financial reporting systems and granting agency systems.  Basic experience with Sharepoint and web content management software.


MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

Internal: Deal with, influence or motivate employee(s) or groups of people:


External: Present, discuss information and problems

Level of Responsibility:

The job has an interdepartmental function that is specialized and has direct reports.

Numerous financial responsibilities, including expense review and research review. Requires detailed knowledge and application of policies and procedures.

Decision-Making Authority:

Physical and Sensory Demands:

Minimal demands typical of an administrative position within an office environment

Working Environment:

Travel:  Occasional travel required for special events.

Working Hours: Regular working hours, some evening/weekend work required

Risks  – physical and psychological:

Physical risks

Psychological risks