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Job Evaluation Specialist

Date: July 1, 2016
Reports to (Job Title): Assistant HR Director
Jobs Reporting (Job Titles): None
Department: Human Resourcess


Main Campus


USG 7-9
35 hr/wk

Primary Purpose

  Job Evaluation Specialist is responsible for maintaining the consistency, integrity, equity and competitiveness of the University’s salary administration program through effective evaluation and grading of University Support Group (USG) positions; working with Human Resources Advisors assist with implementing organizational change; development and presentation of relevant information sessions, assistance with job description development and support for salary surveys.

Key Accountabilities:


Equitable and consistent evaluation of all new and existing staff positions using a point factor (Hay) method.

  • maintain an effective, fair and consistent process
  • review new/revised job descriptions
  • interview manager/supervisor and incumbent
  • research and analyze comparable positions and determine relevance
  • determine appropriate grade level and validate by completing a Hay evaluation
  • relay results to the manager with appropriate comparator positions
  • complete administrative documentation and maintain an auditable file
  • assist managers to build a robust career path which will provide staff with development and mobility
  • keep current of UW Policy (5 in particular) and legislative requirements/changes particularly Pay Equity



Maintain Position Management

  • update HRIS data including the evaluation file and position information
  • periodically review processes for quality and efficiency
  • contribute to Employment Equity data management



Improve the department’s and community’s understanding of the job evaluation process

  • ensure web information is accurate and up-to-date
  • deliver presentations on job evaluation



Salary survey support

  • assist with job matching
  • complete salary surveys as required
  • liaison with universities in Ontario primarily, but may involve information requests from colleagues across Canada



Provide research and administrative support as required


Position Requirements


An undergraduate degree (Social Sciences, Psychology, Business or equivalent).  A minor/diploma or certificate in Human Resources, HRPA-CHRP designation


Strong knowledge of University of Waterloo Policies and Procedures and Guidelines, particularly as they relate to salary administration programs.  Approximately 2 - 4 years of experience in a Human Resources role.  Must have 2 years or more job evaluation experience to be considered for higher level grades.  Strong communication skills and ability to manage situations where conflict may arise


MS Word Excel PowerPoint Other
Intermediate Intermediate to excellent Intermediate Relational database (HRIS), PeopleSoft preferred, Report development, Contribute or similar web tool

Nature and Scope

Interpersonal Skills:

Excellent oral, written and interpersonal, negotiation and presentation skills.

Level of Responsibility:

Must be able to influence managers/supervisors at all levels regarding appropriateness of a grade level

Decision-Making Authority:

Works very independently with all levels of management

Physical and Sensory Demands:

strong attention to detail.

Working Environment:

Generally in an office environment, occasionally in a research or workshop environment with some requirement to travel to remote campus locations.