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Administrative Specialist

Department: Kinesiology Effective Date: November, 2011


35 hr/wk

Reports to: Lab & Admin Co-ordinator

General Accountability

The Administrative Specialist will provide primary support to Faculty and Staff members of the Department of Kinesiology to facilitate and enhance the teaching and research activities of the Department.


Nature and Scope

Interpersonal Skills:  This position requires excellent interpersonal skills to present as a friendly, professional advocate and representative for the department and its activities.    Excellent listening and verbal communication skills will be required to foster effective working relationships with staff and faculty.  This position will be part of the Kinesiology Department staff team and thus will be required to operate within a team environment, providing support to others as necessary.  Excellent organizational skills will be required to prioritise multiple duties and requests.

Statistical Data


Specific Accountabilities

Problem Solving:  The incumbent will be required to utilize strong problem solving skills when providing support for the staff and faculty of the Kinesiology Department and their teaching and research needs.  They will provide advice and recommendations on efficient and effective solutions to further the teaching and research missions of the Department.

This position will be required to operate both independently with minimal supervision and within a team environment. 

Financial Accountability:

Reviewing and Processing of financial transactions in accordance to University policy and Departmental research and teaching support as outlined by the Department Chair.

Internal Contacts. Including but not limited to:

External Contacts

This position will connect in person, over the phone and electronically with outside organizations, guests and participants in special events and outreach projects

Decision making Authority

Physical and Sensory Demands

This role requires minor physical exertion associated with office and computer work.


Working Conditions

This role involves minimal psychological risk resulting from exposure to some disagreeable situations or conversations.  Some clients may be demanding.  This role generally involves regular working hours but may require some evening and weekend work.    Work priorities may change regularly as the volume of work varies with frequent phone and e-mail interruptions and multiple demands from multiple clients.