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Associate Director, Financial Systems

Date: February, 2014
Reports to (Job Title): Director Finance
Jobs Reporting (Job Titles):

Business/Systems Analyst (2)

Systems Administrator

Student Accounts Systems Specialist

Location: Main Campus

USG 15

35 hr/wk

Primary Purpose

The Associate Director, Financial Systems is accountable to the Director of Finance for the strategic direction of the university’s financial and finance-related systems.  The incumbent is responsible for optimizing the enterprise-wide financial and student accounts receivable systems, the configuration of and access to such systems and for effective and efficient system-based processes to ensure accounting and reporting needs are met.

Key Accountabilities:

1.  Advance the strategic direction of the university’s financial and finance-related systems:


2.  Provide functional leadership in managing projects related to the financial or finance-related systems:


3.  Manage systems administration and access:


4.  Liaise with the university’s financial system provider, senior management and university community:


5.  Provide leadership and direction to staff:

Position Requirements


Professional accounting designation (CA, CMA, CGA)


Extensive experience in an enterprise-wide, computerized accounting environment

Extensive experience in project management and change management

Broad range of financial system experience, preferably in a not-for-profit environment

Conceptual thinker with strategic planning skills and initiative

Superior interpersonal, communication and listening skills

Strong analytical, technical and problem solving skills

Exceptional attention to detail

Leadership skills essential

Time management skills       

In depth understanding of generally accepted accounting principles and their application to not-for-profit organizations

High degree of discretion, judgement, sensitivity, tact and diplomacy

Works independently with a strong work ethic


MS Word Excel PowerPoint Other
Advanced Advanced Intermediate

Financial Systems:

  • Oracle E-Business Suite
  • Peoplesoft Campus Solutions (i.e., Student Accounts Receivable)Business Intelligence or reporting software (e.g., Cognos)
  • Collaborative software, (e.g., Sharepoint)

Nature and Scope

Interpersonal Skills:

This position internally communicates with senior management, IST, Secretariat’s Office, faculty, staff and internal auditors on the effectiveness of finance and finance-related systems, identifying opportunities for efficiencies and innovative ways to automate business processes. Externally this position will have contact with the university’s financial system providers, auditors, peers at post-secondary institutions, and other organizations. The incumbent must possess superior interpersonal skills and conduct oneself in a professional manner at all times. As part of the management team in Finance, the incumbent must have the ability to share information in a collaborative manner and effectively interact with co-workers. As a financial subject matter expert, the incumbent is expected to work on university wide initiatives and cross functional teams with immediate impact. Also, the incumbent represents the university in systems initiatives undertaken in co-operation with other universities.

Level of Responsibility:

This position provides leadership and strategic support to the organization by ensuring cost-effective and adequate financial and finance-related systems at the university. The incumbent is a member of the senior management group within Finance and represents and speaks on behalf of Finance on various matters related to financial systems.

Decision-Making Authority:

This position is expected to be self-directed and work independently. In collaboration with other members of the Finance management team and the university community, this position has the authority to recommend policies and procedures and establish standards that lead to cost-effective financial systems which improve business processes, adheres to generally accepted accounting principles, legislation and other external standards, and university policies and practices.

Physical and Sensory Demands:

Minimal as the position works in a typical office environment.

Working Environment:

The university operates in a decentralized environment in terms of decision making and a centralized environment in terms of establishing standards, policies, procedures and financial systems. Consequently, the accounting and technical skills across university units of those dealing with financial matters vary significantly. Due to the nature and the complexities of the university business activities, competing resources and priorities, disagreements and contentious issues and situations may arise from time to time due to differences in knowledge and experience and in understanding and interpreting legislation, policies, procedures and practices. Diplomacy and tact are required in all situations.