Skip to the content of the web site.

Accounting Assistant

Date: October 2015
Reports to (Job Title): Finance Coordinator
Jobs Reporting (Job Titles): None
Department: Campus Wellness


Health Services


35 hr/wk

Primary Purpose

The Campus Wellness Administration team serves the University of Waterloo community by supporting Health Services and Counselling Services with effective, efficient, collaborative, client-focused administrative service.


The Accounting Assistant is accountable to the reports to the Finance Coordinator. The Accounting Assistant is directly involved in the financial functions of Campus Wellness by receiving and processing all payments from clients and related responsibilities. This position is a member of the Campus Wellness Operations Team

Key Accountabilities:

1.  Revenue Documentation and Tracking



2.  Aged Accounts/Outstanding Payments



3.  Collaboration

Position Requirements


Medical secretarial diploma, medical terminology course, health care clinic assistant diploma or equivalent education and experience required


At least three years’ experience in a health care facility, preferably post-secondary setting. Recent cash handling experience required.


MS Word Excel PowerPoint Other
Working knowledge excel powerpoint

Extensive knowledge of:


1. relevant modules of an electronic health records system (Clinic Information System (CIS) preferred)

Nature and Scope

Interpersonal Skills:

Exceptional client customer service approach, proven collaborative and team-based experience; superior accuracy, ability to focus, attention to detail and the ability to perform in a fast-paced and varied environment.





Internal and External Contacts


Communicates with all administrative and clinical staff of Campus Wellness



Direct communication with clients, other in UW community

Level of Responsibility:

Responsible for areas outlined above

Decision-Making Authority:

This position has final decision-making authority within the scope of the position, applying explicit guidelines and procedures; must be able to work independently with minimal direction

Physical and Sensory Demands:

Possibility for multiple interruptions and competing priorities on a daily basis.

Working Environment:

Normal stress and pressure associated with this level of position. There may be multiple and/or tight deadlines beyond one’s control and frequent interruptions; volume may vary significantly at different times of year.  Located indoors in comfortable, fast-paced office environment populated by clinical, administrative staff, as well as clients. At times, hours of operation include from 8:00 a.m. to 8:00 p.m. Position requires flexibility to occasionally shift working hours to include evenings.