Skip to the content of the web site.

Associate University Librarian, Information Resources & Academic Excellence

Date: April 21, 2015
Reports to (Job Title): University Librarian
Jobs Reporting (Job Titles):

Head, Collection Development

Head, Information Services & Resources (Davis Library)

Head, Information Services & Resources (Porter Library)

 

Department: Library

Location:

Main Campus

Grade:

USG 16
35 hr/wk


Primary Purpose

The Associate University Librarian, Information Resources & Academic Excellence (AUL, IR&AE) provides executive leadership for the strategic planning, development, provision and ongoing management of information resources and services in the Library, ensuring such resources and services support academic excellence and remain responsive to the current and future needs of the University of Waterloo user community. The AUL, IR&AE serves on University and external committees, confers regularly with senior academic and administrative staff of the University and at other university libraries, and with senior representatives of information resource and services vendors. The AUL represents the Library in senior decision-making circles, including external agencies and associations. 

Key Accountabilities:

1. As a member of the Library Executive Committee:

  • Provides executive leadership and support for the Library’s strategic planning, policy development, financial administration, and resource allocation, in conjunction with the University Librarian; AUL, Research & Digital Discovery Services; and the Director, Organizational Services
  • Contributes to and advances the development and execution of the Library's strategic goals and objectives
  • Supports and facilitates the work of members of the Library Managers Group, and in doing so, shares overall responsibility for the day-to-day management of the Library with other members of the Library Executive Committee
  • Provides leadership and mentorship in support of managers, functions and activities in the Library with primary emphasis on information resources and services that support and foster academic excellence (specific portfolios for members of the Library Executive Committee are subject to revision and refinement)
  • Serves as sponsor and administrative liaison to Library committees and workgroups at Waterloo and within the TriUniversity Group of Libraries (TUG)
  • Leads and/or mentors cross-functional task forces and/or working groups
  • Represents the Library and participates in campus, provincial, and national decision making forums (e.g. within the University, TUG, OCUL, CARL, CRKN, CNI, and ARL)
  • Supports, communicates, and champions the mission, values, philosophy, and culture of the organization, with a particular focus on the umbrella themes of excellence, innovation and well-being (EIW) as articulated in the Excellence Canada EIW standard
  • Acts for the University Librarian in his/her absence

2.  As AUL, Information Resources & Academic Excellence

  • Enables and supports the implementation of the Library's strategic goals and objectives particularly related to information resources & services and academic excellence
  • Collaborates closely with the AUL, Research & Digital Discovery Services on strategic initiatives to enhance collections discovery, ensure protection of born digital owned content, and to advance digital information services
  • Advises the University Librarian on matters particularly related to information resources & services and academic excellence
  • Engages in strategic planning and direction-setting with respect to information resources & services as well as initiatives that advance academic excellence
  • Fosters and enables academic excellence, which includes support for Academic Integrity and associated tools, collaborative help services to support teaching and learning, and accessible services within the Library
  • Ensures the effective management, coordination, and assessment of the Library’s information resources, programs and services
  • Ensures the effective development and fiscally responsible administration of the Library's Acquisitions Budget for information resources
  • Ensures proactive management of and compliance with licenses held by the Library, including coordinating with AFIW library directors for specialized needs
  • Supports and facilitates the work of members of the Library Managers Group, through the evaluation and revision of existing services, and through the development and implementation of new resources and services as appropriate
  • Coordinates with and supports managers and other Library members in the facilitation of functions, initiatives and activities, with primary emphasis on information resources and services that foster academic excellence

 

3.  Complexity, judgement, problem solving, planning and thought leadership:

  • Participates in strategic planning and operational goals with Library Executive Committee members, Library Managers, and senior members of campus units
  • Works with the Library Executive Committee members and Library Managers to ensure that campus and library policies and best practices are developed, reviewed and implemented, with a particular focus on the umbrella themes of excellence, innovation and well-being as articulated in the Excellence Canada EIW standard
  • Exhibits a very high level of leadership, negotiation and influencing skills, and the ability to apply them in highly varied situations, both on campus and beyond
  • Demonstrates political acumen and sensitivity to the needs and interests of units across campus and has the ability to successfully manage competing objectives
  • Proactively addresses challenges in the development and execution of multi-faculty/unit and campus-wide strategies, requiring a high degree of coordination and consultation
  • Builds and nourishes effective partnerships with, for example, associate deans, faculty members, campus unit heads, etc.
  • In consultation with the University Librarian and the Library Executive, determines the feasibility and implementation of new programs and services
  • Interacts with the University Librarian, Wilfrid Laurier University and Chief Librarian/Chief Information Officer, University of Guelph and associated Associate University Librarians in support of TUG shared services and resources
  • Maintains a broad knowledge of future and current user services development practices and related technologies. Provides expert advice to University management, Library Staff, and the University community with regard to information resource development, licensing, negotiation, and management; accessibility within library services and resources; copyright and fair dealing exemption application; and the development of information services and research skills instruction to support teaching and learning
  • Provides leadership and assistance in support of the processes and strategic goals for the University and works closely and collegially with Faculties and Academic Support areas, along with Library Executive Committee, on the implementation and continued evolution of the Library’s Strategic Directions

 

Position Requirements

Education:

ALA-accredited Master of Library Science, or equivalent

Experience:

Technical:

MS Word Excel PowerPoint Other
Intermediate Intermediate Basic Cognos

Nature and Scope

Interpersonal Skills:

Internally, communicates with members of the University community at all levels to, where appropriate, support, influence, and motivate them, and to address highly sensitive matters when needed.  Externally, this position will have significant contact with senior representatives of other university libraries, as well associations, vendors, and other parties; this position may be involved in settling highly sensitive, confidential matters that are critical to the organization.

 

Significant Internal Relationships

 

Significant External Relationships

Level of Responsibility:

The position is responsible and accountable for the overall results of departments, committees, task forces, etc. This position is responsible and accountable for the Library’s Acquisition Budget, information resources, information services, student engagement and outreach program & activities. This position is a public representative for the Library within the university and with external audiences, particularly member organizations such as ARL, CARL, CNI, and CRKN.

 

The incumbent is a member of committees such as:

Decision-Making Authority:

Responsible and accountable as a member of the Library Executive Committee for developing and establishing Library-wide priorities and strategic plans, and for addressing changes to strategic plans by consulting with members of the Library Managers Group and others as appropriate.

Physical and Sensory Demands:

Minimal demands typical of a senior administrator position operating within an office environment.

Working Environment:

Minimal exposure to disagreeable conditions typical of a senior administrator position exposed to stress and pressure associated with those responsibilities.