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General Manager

Department: Graduate Student Association Effective Date: September, 2011
Grade:

USG 9

35 hr/wk

Reports to: Board of Directors and President

General Accountability

The General Manager reports directly to the Graduate Student Association Board of Directors and is expected to work closely with the association’s President to ensure that the executive work to the expectations of the corporation.  The General Manager is responsible for the day-to-day administration and financial management of the Graduate Student Association and for the direct oversight of the business operations and employees of the Graduate House.  The General Managerensures that operational and administrative decisions are consistent with the By-Laws, Polices, Procedures of the Graduate Student Association, University policies, and decisions/direction from the Graduate Student Association’s Board of Directors and Council. 

Nature and Scope

The Graduate Student Association is recognized by the University of Waterloo as the sole representative of graduate students enrolled at the University of Waterloo.  A Board of ten elected Directors, including five full-time Executive Officers, is responsible for all operations, finances, and direction of the Graduate Student Association and Graduate House.

The General Manager supports the objectives of the Board of Directors and Council by providing support to the Executive Officers, committees, and the organization’s partnerships.  The Graduate Student Association is a non-profit, multimillion-dollar organization that encompasses both business and service units. These units include the Graduate House and five services, which employ approximately 2 full-time and 12-15 part-time staff members.

Employees reporting directly to this position are the following:

Statistical Data

Specific Accountabilities

The General Manager ensures that the corporation complies with all relevant fire, health, and safety regulations as they pertain to the Graduate House and staff.  This position upholds the expectations of the Liquor License Act and Graduate House rules. 

The General Manager provides direction to the Graduate House Manager of daily food and beverage operations, which includes sales, purchasing, staffing, general supervision, inventory control, and financial management.  The Graduate House Manager is to report to the General Manager on any maintenance of food and beverage equipment.  The General Manager will report general maintenance of the Graduate House to UW Plant Operations where necessary. 

The General Manager is expected to provide assistance to the Executive in the planning and promotion of Graduate Student Association activities, including Board of Directors, Council, and all other committee meetings. 

The General Manager is a member of the Graduate Student Association Board of Directors as a non-voting member, and acts a minute taker for both the Board of Directors and Council meetings.

The General Manager must prepare the annual performance appraisal of the Graduate House Manager.

Business Management

The General Manager is responsible for a comprehensive and up-to-date understanding of the By-Laws, Policies, and Procedures of the Association and for ensuring that all operational and administrative decisions are in accordance with them.

The General Manager, in consultation with the Vice President Internal and the Accountant prepares a budget for the Association and the Graduate House.  This budget is presented to the Board of Directors for final approval.

The General Manager presents and reviews monthly statements in conjunction with the Vice President Internal to ensure that the annual goals set out by the Board of Directors are met, and oversees the direction of all aspects of the Association’s accounting and financial management, including but not limited to:

The General Manager must ensure and oversee safe practices as required by the Region of Waterloo Health Department with regards to food storage and preparation.

The General Manager and the VP Internal are to work together to prepare a monthly update and the General Manager presents this update to the Board of Directors.

Hours

The General Manager is expected to work 35 hours per week, however must be able to adjust hours when accounting, administrative, social or other requirements of importance to the Association necessitates the need to work outside normal hours.

Insurance:

The General Manager ensures that the organization maintains adequate insurance coverage for its assets, liabilities, and operations.

Services

The General Manager is expected to oversee all services offered by the Graduate Association, which include monitoring:

The General Manager must work with the President VP External to ensure that proper Federal representation with the Canadian Alliance of Student Associations (CASA) is achieved.

Planning

The General Manager contributes and assists with the annual plan developed by the Board of Directors and with implementation of the Graduate Student Associations Long Term Plan.  The General Manager with the President should report on the progress of the Long Term Plan to the Board of Directors.

Relationships

This position maintains cordial association with the University community, specifically the Graduate Studies Office and Secretartiat.

Meetings

The General Manager attends meetings of the following:


Research

The General Manager is expected to do research and provide information to the Board of Directors and Council, when requested.

Review of the General Manager

The annual review of the General Manager will be conducted by the Review of the Officer of the Corporation Committee, with the President attending meetings as a resource person.

Working Conditions