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Administrative Assistant

Department: History Effective Date: December, 2011
Grade:

USG 6

35 hr/wk

Reports to: Chair and Associate Chair, Graduate

General Accountability

The Administrative Assistant is accountable for establishing, maintaining, and overseeing effective administrative processes in the Department of History, consistent with UW and Faculty-wide standards and protocols. S/he reports to the Department Chair and takes functional direction from the Associate Chair, Graduate.

Nature and Scope

The Administrative Assistant is responsible for the development and management of administrative systems to support the Department’s graduate teaching, learning and research missions. The position requires a thorough knowledge of university policies and procedures, accounting and scheduling systems, and supervisory protocols. The Administrative Assistant requires excellent communication skills and the ability to interact effectively with faculty, staff, students, and external personnel. S/he coordinates the essential administrative operations of the Chair’s office, and those of the Associate Chair, GraduateStudies’ office

Statistical Data

Reports to: Department Chair

Faculty complement: 15 regular faculty, 2 adjunct faculty, 6 sessional lecturers. Five college faculty members are also involved in the Department’s graduate program.

Full and part-time undergraduate majors: 250

Full and part-time graduate students: 54 at UW (24 MAs, 31 PhDs) (There are in total 82 PhDs and 73 MAs in the Tri-University graduate program in History)

Number of graduate course sections 11-12: 12 at UW, 36 across the Tri-University

Total graduate course enrolments: 120

Operating budget 11-12, exclusive of faculty and staff salaries: Approximately $52,080, plus graduate funding infusions of $246,693

Trust and endowment funds 11-12: $635,936. Further installments of the Chanchlani endowment will bring this amount to $1.2 million by 2014.

Specific Accountabilities

Department Chair:

Faculty Performance Reviews:

Appointments:

Department Tenure and Promotion:

Finance:

Communications/Events:

Graduate Coordinator

Significant Internal Contacts:

Significant External Contacts:

 

Working Conditions