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Administrative Coordinator, Women's Studies and Applied Philosophy

Date: November 9, 2015
Reports to (Job Title): Administrative Assistant to the Chair of Philosophy
Jobs Reporting (Job Titles): None
Department: Philosophy/Women's Studies Program

Location:

Main Campus

Grade:

USG 6
35 hr/wk


Primary Purpose

The Administrative Coordinator, Women’s Studies program and Applied Philosophy, reports and is accountable to the Administrative Assistant to the Chair and Graduate Coordinator of the Philosophy Department, and receives functional direction from the Department Chair and the Director of Women’s Studies (until May 1, 2016) or the Associate Chair, Undergrad (as of May 1, 2016). The incumbent is responsible for the day-to-day administration of the Women’s Studies program, academic advising for Women’s Studies students, and administrative and coordination activities involved in Applied Research Placements for Applied Philosophy PhD students, and coordination of the distinguished visitor programs in the Department.  Note: As of May 1, 2016, the Philosophy Department will be the administrative home of the Women’s Studies program. Some of the accountabilities listed below are therefore time limited (those involving the integration of operations) while others, as noted, will take effect once the integration is completed.  The Women’s Studies Board will be dissolved on May 1, 2016.

Key Accountabilities:

1. Provides administrative leadership, including:

 

A. Until April 30, 2016

 



B. As of May 1, 2016




2.  Provides support to the Applied Philosophy PhD program, to the Associate Chair, Graduate Studies and the Chair, including:

3.  Provides support to the Chair for the Department’s Distinguished Visitor Programs:



4.  Provides administrative support to the Chair (or delegate) for alumni development and advancement activities.

 

 

 

5.  Financial activities:

 

A.  Until April 30, 2016

B.  As of May 1, 2016

Partnering with the Chair and Administrative Assistant and Graduate Coordinator in the development of the Department Budget

 

6.  Deals effectively with contacts within and outside the University, serving as the first point of contact and resource person for Women’s Studies throughout the UW community and the general public, and as a resource for students and faculty in all matters pertaining to Women’s Studies and the Applied Philosophy PhD program.




7.  Academic Advising:

 

A.  Until April 30, 2016

B.  As of May 1, 2016

 

 

 

 

8.  Scheduling, calendar and web site:

 

A.  Until April 30, 2016

B.  As of May 1, 2016

 

 

 

9.  Provides assistance to both the Administrative Assistant and Graduate Coordinator and the Undergraduate Secretary as required, including serving as back up to both positions.

Position Requirements

Education:

Bachelor’s degree in a discipline requiring superior writing and communication skills, e.g. in humanities or social sciences, or equivalent experience.  Training or expertise in management or accounting an asset.

Experience:

Technical:

MS Word Excel PowerPoint Other
Intermediate Advanced Basic OnBase, Quest, FORE, Outlook calendar, web content management software. Basic experience with Sharepoint.

Nature and Scope

Interpersonal Skills:

Makes contacts on behalf of the department to obtain action, reach agreement, and negotiate.



Externally, contacts contractors and suppliers to discuss information, orders, and problems.

 

Level of Responsibility:

This position is a lead staff administrative position in the Department, with both a department-wide and specialized functions. The position includes financial responsibilities, requiring detailed knowledge and application of policies and procedures.

Decision-Making Authority:

Physical and Sensory Demands:

Working Environment: