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Accounting Analyst

Department: Finance Effective Date: July 2005
Grade: USG 8 Reports to:

General Accountability

The Accounting Analyst is accountable to the Manager, Investment and Insurance for the recording of revenue and the financial accounting activity of selective asset and liability accounts. The incumbent is also responsible for the administration of trust and endowment accounts.

Nature and Scope

The Manager of Investment and Insurance ensures adequate internal control procedures are in place to guarantee the safekeeping of University assets and applies generally accepted accounting principles to the recording and reporting of all related financial activity. The Manager is responsible for the recording, reconciling and investing activities of all cash and other revenue sources received by the University. Revenue is accounted for, based on external restrictions and purpose, in one of the University’s six distinct funds.

The Accounting Analyst must possess a good understanding of generally accepted accounting principles and their application to University’s finances. The incumbent must be knowledgeable about fund accounting, cash management policies and procedures, and the University’s chart of accounts, to ensure revenue is properly accounted for and effective internal controls exist.

It is also his/her responsibility to manage and reconcile unearned revenue and deposit accounts.

There are four federated and affiliated Colleges on campus. These Colleges receive grant and tuition funding via transfer payments from the University. It is the Accounting Analyst’s responsibility to ensure payments are made promptly and in accordance with agreements in place and any related issues arising are dealt with appropriately. A collegial working relationship with the financial representatives at the Colleges is critical.

The University receives significant trust and endowment donations. These funds are received for specific purposes and must be accounted for and spent under very stringent rules. All trust and endowment accounts require approval and assurance they will be managed in accordance with the terms of the donation. It is the Accounting Analyst’s responsibility to ensure all the appropriate paperwork and senior administrative approvals have been secured prior to assigning and setting up new accounts. This requires immediate attention once a request is put forth.

Statistical Data

Total University assets                                       $542 million

Total university income                                      $482 million

Trust and Endowment Accounts - #                               ~800

                                                - $’s                 $108 million

Annual MTCU grant income                              $183 million      

Annual college transfer payments                         $12 million

Specific Accountabilities

Working Conditions