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Merchandise Planner and Buyer

Date: December 2, 2015
Reports to (Job Title): Director, Retail Services & WatCard
Jobs Reporting (Job Titles): None
Location: Retail Services & WATCARD South Campus Hall


35 hr/wk



Retail Services - Waterloo Store

Primary Purpose

The Merchandise Planner and Buyer is accountable to the Director, Retail Services & WatCard for the planning and buying of the uWaterloo brand apparel and custom orders.

Key Accountabilities:

1.  Category Analysis


2.  Merchandise and Special Promotions Planning


3.  SKU Analysis


4.  Purchase Order Process


5.  Vendor Management


6.  Custom Order Management


7.  General Merchandise Team Support

Position Requirements


Bachelor’s degree or equivalent education and/or experience.


Minimum two years’ experience in retail buying and/or merchandise planning. Retail experience preferably in the collegiate campus industry or retail brand specialists.


Technical Skills:     Visual Ratex or equivalent retail systems; Point of Sale applications; Intermediate MS Word and Excel.


MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

This position interacts with both internal and external clients. Proven diplomacy, tact, good judgment, and good negotiation skills. Internally, this position interacts with students, staff, and faculty on campus. Within Retail Services, the incumbent works closely with the Shipping and Receiving, Marketing, and Accounting units. Externally, this position interacts with vendors, industry campus stores and associates.

Level of Responsibility:

This position is responsible for overall positive sales and inventory turnover performance of merchandise for retail in the Waterloo Store. Maintains and develops campus customer relationships, vendor relations, and researches for sourcing of new merchandise or vendors.


Works closely with the General Merchandise team – Waterloo Store & Write Stuff staff and the Director of Retail Services/WatCard. The incumbent participates and expected to contribute to the weekly General Merchandise meetings and give constructive feedback.

Decision-Making Authority:

Authorization with respect to the purchase of general merchandise for resale to a maximum commitment to any single transaction up to $40,000. Purchases exceeding this amount will be forwarded to the Director of Retail Services & WatCard. (see University of Waterloo Procedure 1, Contracts and Agreements).

Physical and Sensory Demands:

This position requires exertion of physical sensory effort resulting in slight fatigue, strain, or risk of injury.

Working Environment:

This position works in a typical retail store and office environment. There may be usual hours or schedules, extended weekend hours, or weekday extended hours with varying volumes of work at different times of the year.