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Associate Editor, Undergraduate Calendar and Communications Specialist

Date: May, 2014
Reports to (Job Title): Editor, Undergraduate Calendar and Manager, Communications
Jobs Reporting (Job Titles): None
Location: Main Campus


35 hr/wk

Primary Purpose

The Associate Editor, Undergraduate Calendar and Communication Specialist shares responsibilities, under the leadership of the Editor, for the development and coordination of the annual Undergraduate Calendar. The Undergraduate Calendar provides official information about dates, courses, programs, and related policies and regulations for students and applicants, as well as general information about the University.

The incumbent works collaboratively with and assists the Editor, Undergraduate Calendar, Manager, Communications and contributes in a major way to effectively communicates with the University community, clients of the Registrar’s Office, other academic support departments and student support services on campus.  This communication role provides support for web development and technical management of the Registrar’s Office; Convocation; Quest; and Scheduling, Timetabling, and Examination Project (STEP) websites; the issuance of important dates and information to various campus sectors; the coordinating and sending of mass email communications or the approval of stakeholder requests for blast email messages to large groups of undergraduate students (approximately 30,000), and the posting of notices to the Student Portal and the Student Success Office.

Key Accountabilities:

1.  Undergraduate Calendar:


2.  Academic Calendar Maintenance System (ACMS):



3.  Communications and Information Distribution:



4.  Website and web form maintenance:



5.  Convocation:

Assists the Administrative Officer with arrangements for the Chancellor’s Robing Room.  Duties include preparation of lists and labels to ensure all gown requirements are present and to assist in the robing process both before and after convocation ceremonies.

Position Requirements




MS Word Excel PowerPoint Other

MS Word






Adobe Professional


other-quest, sharepoint, Browsers

JAWS/WAVE accessibility software, ACMS, WCMS, Snagit, GroupMail and Mailman all at an intermediate to advanced level

Nature and Scope

Interpersonal Skills:


Level of Responsibility:

Decision-Making Authority:

Physical and Sensory Demands:

Working Environment:

Travel:  None

Working Hours:  Regular working hours, some evening/weekend work required