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Department Administrator

Date: January, 2012
Reports to (Job Title): Department Chair
Jobs Reporting (Job Titles): Administrative Coordinator, Graduate Studies; Administrative Coordinator, Undergraduate Studies
Location: Main Campus

Primary Purpose

This position serves as the lead Department administrator, and is responsible for human resources administration, financial oversight, management of facilities and equipment, and other administrative functions required to support the teaching and research missions of the Department.

Key Accountabilities:

1.Administrative leadership, including but not limited to:


2.Financial oversight, including but not limited to:

Develops financial plans for strategic planning purposes for activities in their department


3.Human resources administration, including but not limited to:

Providing support infrastructure for faculty recruitment, sabbatical, performance, and tenure and promotion processes.


4.Facilities and equipment management, including but not limited to:


5.Communications and Records

Position Requirements


College degree required in a discipline related to management, business administration or finance preferred.



MS Word Excel PowerPoint Other
Intermediate Advanced Basic

Intermediate experience with Outlook Express, Microsoft Word; advanced experience with Microsoft Excel, including features such as databases and pivot tables. Basic experience with Sharepoint and web content management software.

Nature and Scope

Interpersonal Skills:

Internally, makes contact with senior administrative staff to discuss information and problems and to obtain action, reach agreement and negotiate

Externally, makes contact with contractors and suppliers to discuss information and problems.

Level of Responsibility:

The job is a department-wide function that has a specialized function and has direct reports.

Numerous financial responsibilities, including expense review, faculty professional expense reimbursements, pcard reviews, research review. Requires detailed knowledge and application of policies and procedures.

Decision-Making Authority:

Physical and Sensory Demands:

Minimal demands typical of an administrative position within an office environment

Working Environment:


Working Hours:
Regular working hours, occasional evening/weekend work required

Risks  – physical and psychological

Psychological risks