Date: | January 4, 2016 |
Reports to (Job Title): | Manager, Infrastructure and Facilities |
Jobs Reporting (Job Titles): | None |
Department: | Science Technical Services |
Location: |
Main Campus |
Grade: |
USG 8 |
The Faculty of Science supports an innovative research and teaching enterprise through facilities such as Science Technical Services. This unit includes both an electronics shop and machine shop. It also provides administrative and financial services to support other infrastructure projects and support units such as Science Computing. The Financial Administrator is responsible for facilitating all financial activity, and for ensuring the integrity of financial processes and practices, in Science Technical Services. This includes the processing of all financial transactions including purchasing, payables, and invoicing, both internal and external. The Financial Administrator is also required to manage the internal billing system ensuring compliance with internal policies, external funding agency requirements and generally accepted accounting standards. Financial support is provided to the Manager through provision of financial statements and analysis as required to support budgeting and strategic planning. This position also provides financial administration support for activities related to other Faculty of Science infrastructure and specialized facilities as required.
1. | Financial Reporting and Analysis
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2. | Financial Transaction Processing
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3. | Job Management Database
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4. | Internal Control Support
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5. | General Administration
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College diploma or university degree, preferably in a business related discipline, or equivalent education and experience.
3-5 years financial and administrative experience, preferably in a university setting. Competencies include excellent client service and communication skills, demonstrated analytical and problem solving skills and proven planning and organizational skills.
MS Word | Excel | PowerPoint | Other |
Basic to Intermediate | Advanced | Basic | Access, Oracle Financials, Peoplesoft, Outlook, Sharepoint |
Requires the ability to communicate with all employees and students, primarily grad, who seek services from STS. Communication abilities must be geared to both financial and non-financial individuals. This position liaises with Finance, Research Finance, Dean of Science Office, other Faculties, Payroll, and other external bodies on matters relating to financial matters and general administration.
This position is responsible for the accuracy and integrity of financial information produced in STS. Position is also given authority for small dollar purchasing.
Minimal exposure to disagreeable conditions.