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Administrative Assistant

Department: English Language and Literature Effective Date: August,2009
Grade:

USG 7

35 hr/wk

Reports to: Chair

General Accountability

The Adminstrative Assistant is accountable for establishing, maintaining, and overseeing effective administrative processes in the Department of English Language and Literature, consistent with UW and Faculty-wide standards and protocols. S/he supervises the department’s Undergraduate and Graduate Program Coordinator and Advisors (2 FTEs) and casual staff, and reports directly to the Department Chair.

Nature and Scope

The Adminstrative Assistant is responsible for the development and management of administrative systems to support the Department’s teaching, learning and research missions. The position requires a thorough knowledge of University policies and procedures, accounting and scheduling systems, and supervisory experience. The Adminstrative Assistant requires excellent communication skills and the ability to interact with faculty, staff, students, and external personnel. S/he coordinates the essential administrative operations of the Chair’s office and the Department.

Statistical Data

Specific Accountabilities

Staff supervision:

 

Problem Solving

 

 Administration:

Department Chair:

 

Department Faculty and Staff:

 

General Administration

 

Adjunct Instructor

 

 

Faculty Performance Reviews:

 

Appointments committee:

 

Department Tenure and Promotion Committee:

 

Development (strategic planning) committee, speakers series committee, faculty recruiting committee, and other continuing or ad hoc committees:

 

Finances:

 

Communications:

 

Department meetings:

 

Student Awards:

 

Newsletter:

 

Website:

 

Event Planning

Working Conditions