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Administrative Assistant

Date: December, 2014
Reports to (Job Title): Department Chair
Jobs Reporting (Job Titles): Administrative Co-ordinator & Advisor, UG Studies
Student Services Assistant
Department: Economics

Location:

Main Campus

Grade:

USG 7
35 hr/wk


Primary Purpose

The Administrative Assistant is accountable for establishing, maintaining, and overseeing effective administrative processes in the Department of Economics, consistent with UW and Faculty-wide standards and protocols.    

Key Accountabilities:

1.  Serves as the Department’s principal contact and support on administrative matters: 

 

 

2.  Supervises the Administrative Co-ordinator & Advisor, Undergraduate Studies and the Support Services Assistant:

 

 

 

3.  Provides financial management and oversight for the department:

 

 

 

 

4.  Provides a range of services in support of the appointment, annual review, tenure and promotion of faculty:

 

 

 

5.  Supports the department’s seminar series, communications initiatives and special events:

Position Requirements

Education:

Postsecondary education, preferably in a discipline related to management, business administration or finance, or an equivalent combination of education and experience.

Experience:

Technical:

MS Word Excel PowerPoint Other
Intermediate Intermediate Intermediate Outlook, Sharepoint, web maintenance (WCMS), FORE, Quest, Minute Taking.  

Nature and Scope

Interpersonal Skills:

Internally, makes contacts on behalf of the department to obtain action, reach agreement and negotiate.

Contact groups and individuals included but are not limited to:

 

Externally this position requires communication with external contacts to obtain, clarify and discuss information, and to make arrangements for travel, events and activities.

Level of Responsibility:

The position has specialized work with minimal supervision and provides guidance to others. The role includes responsibility for supervising continuing staff, and casual or temporary staff.

 

 

 

 

Financial Accountability:

The position participants in developing the department’s annual budget in partnership with the Chair and Arts’ financial staff; monitors and reviews transactions on an operating budget of approximately $4.8M ($103,000 without salaries); has signing authority on routine department expenditures, and reviews expenditures on an estimated $20,000 in trust funds.

Decision-Making Authority:

Makes decisions on timelines, budget allocation, and staffing resources to meet stated objectives in consultation with the Chair and within University and Faculty procedures and practices. Provides direction to faculty and staff on routine matters.

Physical and Sensory Demands:

Minimal demands typical of an administrative position within an office environment.

Working Environment:

Regular working hours.