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Administrative Coordinator, Institute for Polymer Research

Department: Chemical Engineering Effective Date: May 2008


15 hr/wk

Reports to: Director, Institute for Polymer Research

General Accountability

This position reports directly to the Director of the Institute for Polymer Research and is accountable for the administration and day-to-day operations to support the Director, the Institute in general, and other Institute academic (primarily) and industrial members.  As the initial, main point of contact with the Institute, the incumbent must be knowledgeable, friendly, professional and tactful at all times.

Nature and Scope

The incumbent interacts with the Institute for Polymer Research industrial members, academic members from Chemistry, Chemical Engineering, Physics and Astronomy and other university departments (and other affiliate members from other universities, e.g. Ryerson, Canada; UNAM, Mexico), as well as undergraduate and graduate students involved with polymer research.


Statistical Data

No. of Industrial member companies


Number of Academic Members

15 permanent and several affiliates

Number of Students


Operating Budget


Specific Accountabilities

The ideal candidate for the above position should be a well-organized self-starter who can work with minimal supervision.  Well-developed communication skills (written and verbal), confidentiality, keen judgment and excellent interpersonal skills are a necessity.  A thorough understanding of the university financial reporting system, meticulous attention to detail, and a sound knowledge of UW policy and procedures is also required.  A comprehensive understanding and daily use of MS Office suite is essential.



















Finance Administration







Significant Internal/External Relationships

Regular contact with faculty and staff within Chemical Engineering and other academic departments, as well as ongoing contact with staff in Finance, Office of Research, Plant Operations, Central Stores, Purchasing, Graphics, University Club, Conrad Grebel College, Audio Visual, UW Catering etc.


Significant external and international contact is maintained with 5-10 industrial IPR member companies, hotels, transportation suppliers and visitors to the IPR.

Working Conditions